Decision details

Communities Programme

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


The Active & Healthy People Programme Lead presented the report which set out a proposal to restructure the existing leases for the Exeter Eagles BMX Club and Exeter ACES Cycle Speedway Club. The request for a reduced rent for both Exeter Eagles BMX and Exeter Aces Cycle Speedway Club had arisen as a consequence of the Community and Arts Grant review. Members were advised that a long term solution was for the Council to work with the clubs to find alternative sites to which the organisations could relocate with lower value designation.


The Programme Manager - Communities advised of the proposal that the Council offer a non-commercial loan to Alphington Community Association to enable the rebuild of ‘The Shed’ Theatre Building. This would be at no cost to the Council, the association had already raised £97,000 with three pending applications of £57,000, the rebuild of the costs were estimated to be £208,150.


The Portfolio Holder for Health and Wellbeing, Communities and Sport welcomed the support for the Exeter Eagles BMX Club and Exeter ACES Cycle Speedway Club and Alphington Community Association which would help them secure their future.


The Leader commented that this showed that the Council would work with organisations to look for solutions to secure their future.  


RECOMMENDED that Council:-


(1)       approve a non-commercial annuity loan of £50,000 to the Alphington Community Association as a contributing to the cost of the re build of The Shed at Alphington Village Hall; and


(2)     grant the Director (DB) delegated powers to negotiate the terms of the loan with the Alphington Community Association.




(1)     the City Surveyor in consultation with the Leader be authorised, to agree to the restructuring of the terms of the existing leases of the Exeter Eagles BMX Club and the Exeter ACES Cycle Speedway Club on the terms set out in this report; and


(2)       a disposal of land by way of lease for less than best consideration on the grounds set out in this report be approved.


Publication date: 14/03/2019

Date of decision: 12/03/2019

Decided at meeting: 12/03/2019 - Executive

Accompanying Documents: