Agenda, decisions and draft minutes

Virtual Meeting, Executive - Tuesday 6th April 2021 5.30 pm

Venue: Legislation has been passed that allows Council's to conduct Committee meetings remotely.

Contact: Mark Devin, Democratic Services Officer  Telephone 01392 265477 or email  mark.devin@exeter.gov.uk

Media

Items
No. Item

38.

Minutes pdf icon PDF 326 KB

To approve and sign the minutes of the meeting held on 9 March 2021.

 

Minutes:

The minutes of the meeting held on 9 March 2021 were taken as read, and approved as correct to be signed by the Chair at the earliest possible convenience.

 

 

39.

Declarations of Interest

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.

 

Minutes:

No declarations of disclosable pecuniary interests were made.

 

40.

Questions from the Public Under Standing Order No. 19

To receive questions relating to items on the Agenda from members of the public and responses thereto.

 

Details of questions should be notified to the Corporate Manager Democratic and Civic Support by 10.00am at least three working days prior to the meeting. For this meeting any questions must be submitted by 10.00am on Tuesday 30 March 2021.

 

Further information about speaking at a committee can be found here: Speaking at a Committee

 

Minutes:

No questions from members of the public were received.

 

41.

Lord Mayoralty

To nominate the Lord Mayor Elect and the Deputy Lord Mayor Elect for the 2021/22 Municipal Year.

 

Decision:

Agreed:

 

RECOMMENDED to Council that Councillor Oliver be nominated as Lord Mayor Elect for the 2021/22 Municipal Year and that Councillor Quance be nominated as the Deputy Lord Mayor Elect for the 2021/22 Municipal Year.

 

Reason for Decision: As set out in the report.

 

 

 

Minutes:

The Leader proposed, and the Portfolio Holder for City Development seconded, that Councillor Oliver be nominated as Lord Mayor Elect for the 2021/22 Municipal Council year, and Councillor Quance be nominated as the Deputy Lord Mayor Elect for the 2021/22 Municipal Year.

 

RECOMMENDED to Council that Councillor Oliver be nominated as Lord Mayor Elect for the 2021/22 Municipal Year and that Councillor Quance be nominated as the Deputy Lord Mayor Elect for the 2021/22 Municipal Year.

 

 

42.

Overview of General Fund Revenue Budget 2020/21 – Quarter 3 pdf icon PDF 484 KB

To consider the report of the Director Finance.

 

Additional documents:

Decision:

 

Agreed:

 

RECOMMENDED that Council notes and approves (where applicable):-

 

(1)        the General Fund forecast financial position for the 2020/21 year;

 

(2)        the supplementary budgets as detailed in paragraph 8.12 of the report presented to the meeting;

 

(3)        the outstanding Sundry Debt position as at December 2020; and

 

(4)        the creditors’ payments performance.

 

Reason for Decision: As set out in the report.

 

 

 

Minutes:

The Executive received the report on the overall financial position of the General Fund Revenue Budgets for the 2020/21 financial year after nine months.

 

The Director Finance made particular reference to the Emergency Budget set by the Council in July 2020 in response to the Covid-19 Pandemic and to the Government’s Sales Fees and Charges Compensation Scheme. He referred to the supplementary budgets sought as set out in the report and it was noted that the Council was projected to end the financial year in a slightly better position than anticipated at the Emergency Budget.

 

RECOMMENDED that Council notes and approves (where applicable):-

 

(1)        the General Fund forecast financial position for the 2020/21 year;

 

(2)        the supplementary budgets as detailed in paragraph 8.12 of the report presented to the meeting;

 

(3)        the outstanding Sundry Debt position as at December 2020; and

 

(4)        the creditors’ payments performance.

 

 

43.

2020/21 General Fund Capital Monitoring Statement – Quarter 3 pdf icon PDF 478 KB

To consider the report of the Director Finance.

 

Additional documents:

Decision:

 

Agreed:

 

RECOMMENDED that Council notes and approves (where applicable) the:-

 

(1)        the revision of the annual capital programme to reflect the reported variations detailed in 8.1 of the report and Appendix 1; and

 

(2)        the additional budgets detailed in 8.6 of the report.

 

Reason for Decision: As set out in the report.

 

 

 

Minutes:

The Executive received the report on the current position of the Council’s revised annual capital programme, which advised Members of the anticipated level of deferred expenditure into future years. The report also sought approval to amend the annual capital programme in order to reflect the reported variations.

 

The Director Finance made particular reference to the following:-

 

·         the revised capital programme for the current financial year was £71.190 million and that during the first nine months the Council had spent nearly £23 million on the programme;

·         an additional budget request of £250,000 following the receipt of tenders for Fire Risk Assessment Works; and

·         an additional budget request of £661,500 to upgrade the Council’s Building Management System in order to manage consumption and emissions across key assets to assist the Council in delivering its Net Zero ambition. The project would be entirely funded as a result of a successful bid to the Public Sector Decarbonisation Fund. Fifteen properties would be covered initially with scope to expand the programme, with significant savings to the Council.

 

RECOMMENDED that Council notes and approves (where applicable):-

 

(1)        the revision of the annual capital programme to reflect the reported variations detailed in 8.1 of the report and Appendix 1; and

 

(2)        the additional budgets detailed in 8.6 of the report.

 

 

44.

2020/21 HRA Budget Monitoring Report – Quarter 3 pdf icon PDF 485 KB

To consider the report of the Director Finance.

 

Additional documents:

Decision:

 

Agreed:

 

RECOMMENDED that Council notes and approves (where applicable):-

 

(1)   the HRA forecast financial position for 2020/21 financial year; and

 

(2)   the revision of the HRA Capital Programme to reflect the reported variations detailed in Appendix 4 of the report.

 

Reason for Decision: As set out in the report.

 

 

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Minutes:

The Executive received the report on the overall financial position of the HRA Revenue and Capital Budgets for the 2020/21 financial year after nine months. Members’ attention was given to the highlighted areas of risk, shown in the report, which identified budgets which were vulnerable to factors beyond the control of the Council, which could result in potential deviations from budget, and which were being monitored by officers.

 

The Director Finance advised that it was anticipated that there would be a surplus in the HRA working balance due to borrowing at lower interest rates and that no contributions would be made to the capital budget.

 

RECOMMENDED that Council notes and approves (where applicable):-

 

(1)  the HRA forecast financial position for 2020/21 financial year; and

 

(2)  the revision of the HRA Capital Programme to reflect the reported variations detailed in Appendix 4 of the report.