Agenda, decisions and minutes

Executive
Tuesday 11th September 2018 5.30 pm

Venue: Rennes Room, Civic Centre, Paris Street, Exeter. View directions

Contact: Sarah Selway, Democratic Services Manager (Committees)  Telephone 01392 265275 or email  sarah.selway@exeter.gov.uk

Items
No. Item

87.

Minutes pdf icon PDF 184 KB

To approve and sign the minutes of the meeting held on 10 July 2018.

 

Minutes:

The minutes of the meeting held on 10 July 2018 were taken as read, approved and signed by the Chair as correct.

 

88.

Declarations of Interest

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.

 

 

Minutes:

No declarations of disclosable pecuniary interest were made.

 

89.

Urgent Decision - Material Reclamation Facility

 

To note the Urgent Decision to allocate £15,000 of capital funding to install four CCTV cameras and an intruder alarm in the Material Reclamation Facility (MRF) building.  The work is urgently required to improve fire prevention measures and to comply with the conditions of the Council’s operating permit. 

 

This decision was made by the Director (DB) in consultation with the Portfolio Holder for Place and Commercialisation. The Chair of Place Scrutiny has agreed that this is an Urgent Decision.

 

Decision:

Agreed

That the Urgent Decision be noted.

 

Reason for Decision:

 

As outlined by the Director (DB)

 

 

 

Minutes:

The Director (DB) advised Members on the urgent decision to allocate £15,000 of capital funding to install four CCTV cameras and an intruder alarm in the Material Reclamation Facility (MRF) building.  The operation of the MRF was regulated by the Environment Agency (EA). The EA had advised the Council that improvements were needed to its fire prevention measures and that the Council’s permit to operate was dependent on these measures.

 

This decision had been made by the Director (DB) in consultation with the Portfolio Holder for Place and Commercialisation and the Chair of Place Scrutiny Committee.

 

In response to a Member, the Director clarified that the Control Centre would undertake the surveillance.

 

The urgent decision was noted.

 

90.

Greater Exeter Strategic Plan Update pdf icon PDF 78 KB

To consider the report of the City Development Manager.

 

Additional documents:

Decision:

Agreed

That the report be withdrawn.

 

Reason for Decision:

 

As advised by the Leader.

 

 

Minutes:

The Leader advised that in light of the decision taken by East Devon District Council the Greater Exeter Strategic Plan (GESP) would be withdrawn to enable further work to be undertaken on the GESP.

 

RESOLVED that the report be withdrawn.

 

 

91.

Freedom of the City pdf icon PDF 110 KB

To consider the report of the Corporate Manager Democratic & Civic Support.

 

Decision:

Agreed

That it is recommended to Council that:-

 

(1)        the title of Honorary Freeman of the City Status be conferred on Sir Steve Smith and Dr Todd Gray; and

 

(2)        the Right Worshipful the Lord Mayor be requested to convene an Extraordinary Meeting of the Council to be held on the rising of the Ordinary Meeting on 16 October 2018, for the purpose of passing the appropriate resolution under Section 249 of the Local Government Act 1972.

 

Reason for Decision:

 

As set out in the report.

 

 

 

Minutes:

The Democratic Services Manager presented the report setting out a proposal to offer the Freedom of the City to:-

 

·         Sir Steve Smith in recognition of his outstanding service to the City of Exeter, during his period as Vice Chancellor of the University of Exeter; and

·         Dr Todd Gray in recognition of his passionate interest in Exeter’s historic buildings and his concern for their continued preservation.

 

Members were advised that the way in which such nominations were considered by the Council had been changed earlier this year, whereby an Assessment Panel now sat to consider the written submissions received.

 

Members supported the nominations.

 

RECOMMENDED to Council that:-

 

(1)        the title of Honorary Freeman of the City Status be conferred on Sir Steve Smith and Dr Todd Gray; and

 

(2)        the Right Worshipful the Lord Mayor be requested to convene an Extraordinary Meeting of the Council to be held on the rising of the Ordinary Meeting on 16 October 2018, for the purpose of passing the appropriate resolution under Section 249 of the Local Government Act 1972.

 

92.

Local Government (Access to Information) Act 1985 - Exclusion of Press and Public

RESOLVED that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of item 8 on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part I, Schedule 12A of the Act. 

Decision:

Agreed

 

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1, Schedule 12A of the Act. 

 

 

 

 

Minutes:

RESOLVED that under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1, Schedule 12A of the Act. 

 

93.

Materials Reclamation Facility Investment

To consider the report of the Cleaning & Fleet Manager.

 

Decision:

Agreed

That:-

 

(1)         the comparison of the five options considered in sections 14 – 17 of the circulated report be noted, and the preparation of a full business case for capital investment in improvements to the storage and sorting of recycling at the MRF be supported; and 

 

(2)         the allocation of £10,000 to carry out a benchmarking exercise to compare the Councils current service against a kerbside-sort recycling scheme as outlined in Option 4 in Sections 17 and 18 of the circulated report be supported.

 

Reason for Decision:

 

As set out in the report.

 

 

 

 

Minutes:

The Director (DB) presented the report which discussed the reasons for investment in the Materials Reclamation Facility (MRF), and proposed options for increasing income and reducing costs.

 

In response to Members’ questions, the MRF Manager commented that the options would look to take advantage of advances in technology.

 

Members supported the benchmarking exercise.

 

RESOLVED that:-

 

(1)         the comparison of the five options considered in sections 14 – 17 of the circulated report be noted, and the preparation of a full business case for capital investment in improvements to the storage and sorting of recycling at the MRF be supported; and 

 

(2)         the allocation of £10,000 to carry out a benchmarking exercise to compare the Councils current service against a kerbside-sort recycling scheme as outlined in Option 4 in Sections 17 and 18 of the circulated report be supported.