Agenda and minutes

Venue: Guildhall, High Street, Exeter

Contact: Sarah Selway, Democratic Services Manager (Committees)  Telephone 01392 265275 or email  sarah.selway@exeter.gov.uk

Items
No. Item

1.

Minutes pdf icon PDF 138 KB

To sign the minutes of the Ordinary meeting held on 13 December 2016 and the Extraordinary meeting held on 24 January 2017.

 

Additional documents:

Minutes:

The minutes of the Ordinary meeting held on 13 December 2016 and the Extraordinary meeting held on 24 January 2017 were moved by Councillor Hannaford and seconded by Councillor Pearson, taken as read and signed as correct.

 

2.

Apologies

Minutes:

Apologies for absence were received from Councillors Leadbetter and Sutton.

 

3.

Official Communications

Minutes:

The Lord Mayor announced that she was delighted that the City Council had received national recognition as it had won an award for its “Exeter Best Bar None” scheme, which was praised as being the most innovative scheme at the recent awards ceremony in London.  The Best Bar None scheme was aimed at reducing alcohol related crime and disorder in the City. The Portfolio Holder for Place congratulated all the officers involved for this award and their joint working with the Police to tackle Anti-Social Behaviour in the city.

 

The Lord Mayor referred to a letter she had received from the President of Poland thanking the City Council for its continuing commitment to commemorate the Polish Airmen who were stationed at RAF Exeter during the Second World War some of whom lost their lives serving as part of the allied forces. She also brought to Members attention the success of the Holocaust Memorial Day.  

 

The Lord Mayor advised that as a consequence of the Senior Management Restructure five Assistant Directors Richard Ball, Roger Coombes, Bob Norley, Richard Short and Sarah Ward would be leaving on 31 March. On behalf of the Council she recorded her appreciation and thanks for all they had done during their time with the Council, and wished them well for the future.

 

On behalf of the Council, the Lord Mayor congratulated Bindu Arjoon who had been appointed to one of the new Director posts and Jon-Paul Hedge who had been appointed to the Director of Communications & Marketing post. The remaining two Director posts were to be advertised soon.

 

4.

Planning Committee - 9 January 2017 pdf icon PDF 179 KB

Minutes:

The minutes of the Planning Committee of 9 January 2017 were presented by the Deputy Chair, Councillor Lyons, and taken as read.

 

RESOLVED that the minutes of the Planning Committee held on 9 January 2017 be received.

 

5.

Planning Committee - 13 February 2017 pdf icon PDF 159 KB

Minutes:

The minutes of the Planning Committee of 13 February 2017 were presented by the Deputy Chair, Councillor Lyons, and taken as read.

 

In respect of Minute 14 (Planning Application No.16/1390/03 – 2 Lymeborne Avenue, Exeter) and in response to a Member, the Portfolio Holder for Economy commented that as this application was in her ward she was aware of the issues with the built structure, and that as the scheme had been refused there would be further investigation as to what enforcement action could be taken and if the application would be brought back to Planning Committee for consideration.

 

RESOLVED that the minutes of the Planning Committee held on 13 February 2017 be received.

 

6.

Licensing Committee - 7 February 2017 pdf icon PDF 82 KB

Minutes:

The minutes of the Licensing Committee of 7 February 2017 were presented by the Chair, Councillor Spackman, and taken as read.

 

RESOLVED that the minutes of the Licensing Committee held on 7 February 2017 be received.

 

 

7.

People Scrutiny Committee - 5 January 2017 pdf icon PDF 186 KB

Minutes:

The minutes of the People Scrutiny Committee of 5 January 2017 were presented by the Chair, Councillor Wardle, and taken as read.

 

RESOLVED that the minutes of the People Scrutiny Committee held on 5 January 2017 be received.

 

 

 

8.

Place Scrutiny Committee - 12 January 2017 pdf icon PDF 1 MB

Minutes:

The minutes of the Place Scrutiny Committee of 12 January 2017 were presented by the Chair, Councillor Brimble, and taken as read.

 

RESOLVED that the minutes of the Place Scrutiny Committee held on 12 January 2017 be received.

 

 

 

9.

Corporate Services Scrutiny Committee - 26 January 2017 pdf icon PDF 109 KB

Minutes:

The minutes of the Corporate Services Scrutiny Committee of 26 January 2017 were presented by the Chair, Councillor Sheldon, and taken as read.

 

RESOLVED that the minutes of the Corporate Services Scrutiny Committee held on 26 January 2017 be received.

 

 

 

10.

Audit and Governance Committee - 7 December 2016 pdf icon PDF 78 KB

Minutes:

The minutes of the Audit and Governance Committee of 7 December 2016 were presented by the Chair, Councillor Vizard, and taken as read.

 

RESOLVED that the minutes of the Audit and Governance Committee held on 7 December 2016 be received.

 

 

11.

Strata Joint Scrutiny Committee - 16 January 2017 pdf icon PDF 93 KB

Minutes:

The minutes of the Strata Joint Scrutiny Committee of 16 January 2017 were presented by Councillor Lyons and taken as read.

 

RESOLVED that the minutes of the Strata Joint Scrutiny Committee held on 16 January 2017 be received.

 

 

12.

Strata Joint Executive Committee - 16 January 2017 pdf icon PDF 84 KB

Minutes:

The minutes of the Strata Joint Executive Committee of 16 January 2017 were presented by Councillor Edwards, and taken as read.

 

RESOLVED that the minutes of the Strata Joint Executive Committee held on 16 January 2017 be received and, where appropriate, any recommendations contained therein approved.

 

 

13.

Executive - 10 January 2017 pdf icon PDF 193 KB

Minutes:

The minutes of the Executive of 10 January 2017 were presented by the Leader, Councillor Edwards, and taken as read.

 

RESOLVED that with the exception of Minute no. 8 (2017/18 Council Tax Base and NNDR1), which was considered at the Extraordinary Council Meeting on 21 February 2017 preceding this meeting, the minutes of Executive held on 10 January 2017 be received and, where appropriate, adopted.

 

14.

Executive - 14 February 2017 pdf icon PDF 209 KB

Minutes:

The minutes of the Executive of 14 February 2017 were presented by the Leader, Councillor Edwards, and taken as read.

 

In respect of Minute 19 (Appointment of Director of Communications & Marketing) and in response to a Member, the Leader stated that the business case for this post and those of the other Directors had been the subject of a report that had been considered by Executive and approved by Council. In light of the high use of social media it was essential the Council had a strategic role in respect of both Communications and Marketing.

 

In respect of Minute 20 (Proposals for the Implementation of a Public Spaces Protection Order) the Leader advised that the Council had received a petition from 38 Degrees with over 1,400 signatures under the banner of ‘Don’t fine the homeless of Exeter for begging’ but in essence the request was ‘Remove begging from the list of things police and PCSO’s can move people on or fine people for’.

The Leader stated that the prohibition on begging had been removed from the provisions of the proposed PSPO, and had been replaced with a prohibition on aggressive begging.

 

A Member welcomed the order which would give the Police an extra tool to help keep the streets of the city centre safe.

 

Members supported the PSPO, commenting that it would provide assurance for city centre residents and visitors and help engagement with vulnerable people living on the city’s streets. They considered the petition from 38 Degrees but were of the view that at this stage the Order should not be altered noting that it would be reviewed after six months of operation.

 

RESOLVED that the minutes of Executive held on 14 February 2017 be received and, where appropriate, adopted.

 

 

15.

Amendments to the Constitution including the Scheme of Delegation & Financial Regulations pdf icon PDF 113 KB

To consider the report of the Corporate Manager Democratic and Civic Support.

Additional documents:

Minutes:

The report of the Corporate Manager Democratic & Civic Support was submitted setting out proposals to amend the Scheme of Delegation to Officers to match operational arrangements, taking particular account of the recent restructure of Senior Management and to update the Financial Regulations.

 

The Leader moved and Councillor Hannaford seconded the recommendation.

 

In response to questions from a Member, the Corporate Manager Legal & HR Services stated that an officer from the County Council was informally seconded to the City Council specifically in order to deal with Parking Contravention Notice Appeals.

 

The recommendation was put to the vote and carried.

 

RESOLVED to approve:-

 

(1)       the changes to the Scheme of Delegation to Officers set out in Appendix 1 to  this report; and

 

(2)       the Financial Regulations as set out in Appendix 2 to this report.

 

 

 

16.

Questions from a Member of the Council under Standing Order No. 8

Minutes:

In accordance with Standing Order No. 8, the following questions were put by Councillor Prowse to the Leader.

 

Question – Given the plethora of applications to construct or convert sites for student accommodation both on and off the campus does the Leader of this Council now agree that it is time to implement a policy that encourages alternative applications for mixed use sites that will at last allow and offer permanent residents to have the opportunity to have their own home?

 

The Leader responded that he had made reference to the number of houses that had been built and were planned to be built in his Budget Speech. Whilst, some Councillors had voted against proposals for student accommodation, the Council does need to bring forward further purpose built accommodation on suitable sites such as Streatham Campus and in the City Centre to reduce the imbalance in some residential areas.

 

Question – How many units of Social Housing have been built since January 2010 by the council?

 

The Leader replied that 21 units of council housing had been built by the Council since January 2010. A further 26 were currently under construction with a further 53 due to start later this spring. The Council had a further 25 units with planning consent which had not commenced due to borrowing restrictions in the Housing Revenue Account.

 

In case, Councillor Prowse wanted to know the total number of affordable homes delivered across the city since January 2010, this equated to 666 units to date which included the Council new build homes, homes built by housing associations and Section 106 transfers to housing associations (and the Council).

 

Question – The Council will recall my questions regarding the situation where the Council had leased/contracted car parks to a private parking company. Station Road CP (7.3.13) & Flowerpot Lane (16.1.14) respectively. These questions were tabled at Economy Scrutiny. The PH responded.

 

It transpires that we have since continued to treat other car parks and areas of land in our ownership with the same process. It is believed that we have continued with the same private parking company.

 

The County of Devon became a Civil Parking Enforcement area with effect from 5th May 2008. Exeter City Council DID NOT seek the Secretary of States approval for dispensation to treat its car parks and land in a different way. In fact if it had done the likelihood is that it would have been refused. This said what is clear is that land and car parks in the ownership of this Council is not PRIVATE land. I repeat is NOT private land.

 

On the 16th September 2014 the Secretary of State for the Dept. for transport wrote to this Council clearly setting out that land owned by a Council is not private and that where used for car parking it should be regulated by a Traffic Order (TRO) or Parking Places Order (PPO). The purpose of this is that where infringements may occur drivers have the right to  ...  view the full minutes text for item 16.

17.

Civic Service

Minutes:

The Lord Mayor reminded Councillors that they were all invited to the Civic Service which would take place at St Michael & All Angels Church, Pinhoe on Sunday 5 March at 10.30am.