Agenda and draft minutes

Planning Committee - Monday 25th March 2024 5.30 pm

Venue: Rennes Room, Civic Centre, Paris Street, Exeter

Contact: Pierre Doutreligne, Democratic Services Officer  01392 265486 or email

No. Item


Minutes pdf icon PDF 467 KB

To approve and sign the minutes of the meeting held on 19 February 2024.




The minutes of the meeting held on 19 February 2024 were taken as read, approved and signed by the Chair as correct.



Declarations of Interest

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item. Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.



No declarations of interest were made by Members.



Planning Application No. 22-1548-FUL Exeland House, Tudor Street, Exeter, EX4 3BR pdf icon PDF 592 KB

To consider the report of the City Development Manager.


Additional documents:


The Service Lead - City Development presented the application for Renovation, conversion and change of use from retail unit and office to form a co-living scheme of thirty-four units including communal facilities and a co-working office space, front extension with four floors, link building, public plaza on the existing car park and renovation of existing bridge link to New Bridge Street, reminding Members of the context, namely that:-

·         the Committee had approved the application on 25 January 2024;-

·         after the Committee's decision, the Environment Agency withdrew its initial objection;

·         communication had been received from the owner of a neighbouring site, expressing an ambition to develop their property and highlighting potential impacts of the Exeland House development on their future proposal, specifically regarding access, light, and the potential for construction disruption;

·         at the January 2024 planning committee discussions, a pre-application enquiry for The Old Vic (submitted in early 2023, with feedback provided in April 2023) was not mentioned, leading to concerns from the Old Vic's representatives about the comprehensive consideration of material factors in the decision-making process; and

·         further correspondence had been received – and responded to – from Ward Councillor Tess Read and from Expedite Planning Ltd, representing their client, Mr Will Miles.


He urged Members to focus on the issue at hand concerning recent correspondence rather than purely what had already been covered in January. He further advised that:-

·         the contention from the owner of the neighbouring plot was disputed by planning officers;

·         design solutions could be invited to mitigate;

·         the solution proposed by the owner of the neighbouring plot had been deemed unnecessary by officers, who added that reconfiguration would cause its own problems; and

·         throughout negotiations with Historic England, there had been no way of knowing that there would be objections for the neighbouring plot owners.


The Service Lead - City Development answered queries from Members as follows:-

·         Historic England had not been asked about the proposal from the owner of the neighbouring plot to move the building;

·         as far as he knew, the adjacent building wasn’t listed; and

·         any development on the Old Vic site would have to take neighbouring buildings into consideration.


Although not objecting to the application per se, Mr Will Miles, co-owner of the neighbouring site, had registered to speak; he made the following points:-

·         he was surprised when he found out about the Exeland development;

·         the Old Vic was quite clearly a brownfield site that needed developing;

·         the advice he had been given was to submit a pre-application enquiry as a matter of urgency;

·         his site and the site of thew proposed Exeland development were the last two sites on the street that had not yet been developed; and

·         he felt that he and the applicant could reach a better outcome by working together as neighbours.


Mr Miles responded as follows to queries from Members:-

·         he had not had any direct dealings with the applicant;

·         he had not received any correspondence from the Council and only found out about the Exeland application  ...  view the full minutes text for item 14.


List of Decisions Made and Withdrawn Applications pdf icon PDF 124 KB

To consider the report of the City Development Manager.


Additional documents:


The report of the City Development Manager was submitted.


RESOLVED that the report be noted.



Appeals Report pdf icon PDF 283 KB

To consider the report of the City Development Manager.


Councillor Vizard noted that, under 3.2 (23/0533/FUL - Stoneycombe, Matford Road, Alphington), reference was made to the “St Leonards Conservation Area” when it should have read “Alphington Conservation Area”. This would be rectified accordingly.


RESOLVED that the schedule of appeal decisions and appeals lodged be noted.