Agenda and draft minutes

These were received from:-

Cllr Sara Randall Johnson

Diana Moore

Adel Jones

Jo Yelland

RESOLVED that:-

(1)        Councillor Bialyk of Exeter City Council be appointed Chair of the Board for the next 12 months.

The minutes of the meeting held on 26 February 2018 were taken as read and correct.

In respect of the Terms of Reference it was agreed that Paragraph 2 under point (2) “Function”, would require updating.  The Active and Healthy People Programme Lead (ECC) would revise this paragraph and the amended Terms of Reference would be submitted for approval at the next meeting.

The Chief Executive of the Devon Community Foundation provided an update on Wellbeing Exeter as follows:-

·         The first quarter had been very busy with the project expanding.  There were now 16 GP practices involved in addition to 12 Community Builders and 17 Community Connectors all working across Exeter – so there is a substantial team of people.

·         139 individual GP’s have made referrals and that reflects 82% of the GP’s in Exeter.  This illustrates that the message is beginning to get across.

·         Overall the scheme has developed very well providing an inclusive service with access to a wide range of people providing services ranging from emotional support to debt management.

·         The core offer of the Scheme is the access to a number of contacts.

·         Feedback is positive – for example, a 74 year old lady who is diabetic was not engaging with her GP Practice and it was subsequently discovered that the reason for this was because she couldn’t afford a battery for her wheelchair.  The Community Connector helped to sort this out and now the lady goes to the Practice regularly for checks.

·         The best way of monitoring and valuing activity across the City is through a shared database.

·         A concern is the rate of referral which appears to be dropping although more surgeries are in place.  There is a need to encourage Practices to improve upon that and it doesn’t have to be the GP’s themselves who refer, it can be the Practice generally.  GP Practices are the only route for referrals at present.

·         A contributing factor is that referrals seem to be changing.  Although there is no-one on the waiting list, people are presenting with a lot more complex issues.  The focus also needs to adjust to how people exit and the time frame for that.  Currently the working average is 70 days which is longer than was initially expected.

·         The open referral target is 290 at any one time and currently the figure is 347 with 1747 referrals so far.

·         The aspiration is to achieve a better outcome which will also save public money – it is an experimental journey.

·         Strategic links with a wide range of stake holders and Sport England are essential with statutory and community sector partnerships becoming stronger with a shared vision and purpose.

·         Evaluation is complex - attempts are being made to measure the benefit to the NHS.  Information is being analysed on an anonymous basis with usage based on NHS numbers before, during and after for a period of 5 years.  The Public Health Team is currently assisting and by Autumn 2018 there should be some results.

·         The next phase will be to look at other aspects to improve and offer an integrated system and efforts are continuing to obtain further funding.

The Active and Healthy People Programme Lead (ECC) presented a powerpoint presentation (attached).

The salient points were as follows:-

·         There has been significant progress and development since the February meeting.

·         Out of 113 applications, 19 made it to Stage 2 and Exeter and Cranbrook was one of 12 that were successful.

·         £100 million ring fenced funding has been provided over the 12 areas.

·         Sport England have invested in a broad mix of places from cities, rural areas and coastal towns to ensure a wide range of learning across places with a mix of outcomes and audiences.

·         Exeter and Cranbrook was the only successful bid in the South West and only place with healthy new town status. To put into context, the next pilot areas are located at Birmingham/London for instance.

·         The aspirational target is to help 10,000 residents to become active with focussed outcomes on:-

o   Physical activity

o   Health

o   Congestion

o   An improved sense of community

o   Access to activities

o   An analytical approach

·         Emerging programme themes are:-

o   Active communities

o   Active school communities

o   Activity ambassadors

o   Active workplaces

o   Active travel

·         The LPD Programme Board draft governance was presented.

·         Putting the Programme Delivery Team in place is a current priority with the appointment of senior officers to work streams covering digital strategy, communication and marketing, evaluation and learning from innovative examples.

·         Development funding has been awarded which provides core capacity funding until March 2021 and two posts out of three have been successfully filled (Data Manager and Programme Administrator).

·         The post of Programme Manager is open for recruitment.

·         Areas of priority are continuing engagement, work with stakeholders and holding theme designed workshops together with developing people’s understanding and insight to improve engagement through focus groups, community events, Community Builders and Community Connectors.

·         The aimed timeframe for the next programme submission is by November/December 2018.

Questions were received from members including areas regarding:-

Ø  National context

Ø  When will we see practical delivery and action?

Ø  Focus on people with LTHC.

Ø  Links to WE and Community Builders.

Ø  How well are we doing against the other 12 areas?

Responses to these questions are outlined below:-

·         We were the first wave of pilots to access the development award. 

·         There is a national engagement hub – the indications are that some places are ahead of is in respect of community engagement but we can learn from them.

·         Networking opportunities are being explored through the idea of a “South Hub” which would include Essex, Hackney and Southwall.

·         There is an opportunity to align with Public Health, NHS and Department for Transport for instance.

·         During the early part of 2019 we should see things practically in place with better signage in respect of parks and open spaces for instance (which is what communities say that they want). 

·         Partnership working is essential to ensure successful delivery of initiatives.

·         It is envisaged that there will be lots of different projects and initiatives varying in size and scale with a blend  ...  view the full minutes text for item 43.

The Programme Manager Communities (ECC) provided an update as follows:-

·         The project was launched earlier this year via the Exeter Strategic Board.

·         The first stage of the Youth Strategy work was to produce a booklet around Exeter being a youth friendly City.

·         A consultation took place and six themes have been established:-

o   Voice in the City

o   Places to go and things to do

o   Environmental issues

o   Parks and green spaces

o   Access to the City (public transport)

o   Bullying and violence

o   Mental health

o   Economy

·         In connection with Young Devon the Exeter Youth Voice has been launched which is jointly funded between DCC and ECC.

·         Youth workers are engaging with youngsters in schools, communities and at festivals and finding out how they want to engage.

·         Social media seems to be the preference and #exeteryouthvoice allows us to find out the things that are important to youngsters.

·         The Member Champion for Young People (ECC) is working with Young Devon.

·         The aspiration is to create a Youth Forum which could hold presentations around health and wellbeing, mental health and the economy for instance.  It is also an opportunity to get partners around the table to talk about how young people can impact on organisations.

·         There is a distinction between this work and the SPACE work which focuses on St Thomas and the Cowick area.  The 12 months’ funding for this project will run out in the summer and feedback on achievements will be submitted to Exeter Strategic Board.

·         It is imperative to further consider how the change from old style youth provision to new style is working but there will be no additional resource from DCC although it is important to carry out this piece of work.

·         It was noted that the Devon Youth Games finals took place on Saturday 7^th July in Dawlish and that 5 new girls’ rugby clubs participated.  The plan is that the finals will take place in Exeter next year.

Given the Social Care aspect, it was agreed that the following individuals should be invited to become members of the Group:-

·         Maggie Gordon, Assistant Director of Health and Social Care (DCC)

·         Stephen Spratling, Community Service Manager for Exeter (DCC & RD&E)

11 September 2018

30 October 2018

29 January 2019