Agenda and decisions

Executive
Tuesday 15th January 2019 5.30 pm

Venue: Rennes Room, Civic Centre, Paris Street, Exeter

Contact: Sarah Selway, Democratic Services Manager (Committees)  Telephone 01392 265275 or email  sarah.selway@exeter.gov.uk

Items
No. Item

2.

Minutes pdf icon PDF 121 KB

To approve and sign the minutes of the meeting held on 11 December 2018.

 

3.

Declarations of Interest

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.

 

 

9.

Proposed Consultation on Public Conveniences pdf icon PDF 113 KB

To consider the report of the Director (DB).

 

Decision:

Agreed

That the following be noted:-

 

(1)        In common with many cities around the UK, the Councils public toilets no longer serve the needs of residents and were costly to maintain.  Many were hidden away and in poor condition.  They attract serious and repeated anti-social behaviour including widespread drug use and are regularly vandalised.  Understandably many are infrequently used;

 

(2)        Further central government funding reductions mean that the City Council had to find an additional saving of £3.9 million over the next two financial years.  Every service was being challenged to ensure that it provides value for money and all non-statutory services were under considerable pressure.  Public conveniences were not a statutory service and the Council no longer had enough funding to maintain all the sites it operate;

 

(3)        the Council operate 26 public conveniences across the City Council area, with two of those currently closed due to anti-social behaviour; and

 

(4)        a consultation on proposals to rationalise the Councils existing provision to a more manageable number and suggested alternative proposals to improve the availability of good quality publically accessible toilets be approved  and the consultation results be brought back to Executive to make the final decision.

 

 

Reason for Decision:

 

As set out in the report.

 

5.

Housing Rents and Services Charges pdf icon PDF 74 KB

To consider the report of the Chief Finance Officer.

 

People Scrutiny Committee considered the report at its meeting on 10 January 2019 and its comments will be reported.

 

Decision:

Agreed

That:-

(1)        rents of Council dwellings are reduced by 1% from 1 April 2019;

 

(2)        garage rents are increased by 3% from 1 April 2019;

 

(3)        service charges remain at their existing levels, with the exception of charges specified below from 1 April 2019:-

 

(a)  10% increase in emergency light testing in line with routine testing costs and additional installations;

 

(b)  20% decrease in respect of the Older Persons’ property service charge reflecting a frozen post; and

 

(c)  5% reduction in respect of door entry systems in line with system maintenance costs.

 

Reason for Decision:

 

As set out in the report.

 

 

 

 

 

6.

2019/20 Budget Strategy and Medium Term Financial Plan pdf icon PDF 119 KB

To consider the report of the Chief Finance Officer.

 

Additional documents:

Decision:

Agreed

That Council:-

 

(1)           note the contents of the report; and 

 

(2)           the proposals to establish a balanced revenue budget and capital programme are approved.

 

Reason for Decision:

 

As set out in the report.

 

 

 

 

 

 

7.

Council Tax Base and NNDR 1 pdf icon PDF 70 KB

To consider the report of the Chief Finance Officer.

 

Additional documents:

Decision:

Agreed

That:-

 

(1)        in accordance with the Local Authorities (Calculation of Tax Base) (England) Regulations 2012, the amount calculated by Exeter City Council as its tax base for the year 2019/20 shall be 36,988 and;

 

(2)        responsibility to approve the Council’s NNDR1 return by 31 January 2019 be delegated to the Chief Finance Officer (Section 151 Officer). 

 

Reason for Decision:

 

As set out in the report.

 

 

 

 

 

 

 

8.

Creation of a Second Post of a CIL and Section 106 Monitoring Officer pdf icon PDF 1 MB

To consider the report of the Director (BA).

 

Decision:

Agreed

That Council approve the use of Community Infrastructure Levy - derived funds to create the new position – Community Infrastructure Levy and Section 106 Monitoring Officer. 

 

Reason for Decision:

 

As set out in the report.

 

 

 

 

 

 

 

 

10.

Exeter Science Park Company. Shareholder Representative pdf icon PDF 53 KB

To consider the report of the Chief Executive & Growth Director.

 

Decision:

Agreed

That David Hodgson be appointed as Exeter City Council’s Shareholder representative for the Exeter Science Park Company and Jon-Paul Hedge be appointed as a Director of the Exeter Science Park Company.

 

Reason for Decision:

 

As set out in the report and advised at meeting.

 

 

4.

Local Government (Access to Information) Act 1985 - Exclusion of Press and Public

RESOLVED that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of items 11 and 12 on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 4 of Part I, Schedule 12A of the Act. 

Decision:

Agreed

 

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 1, 2, 3 and 4 of Part 1, Schedule 12A of the Act. 

 

 

 

 

11.

St Loyes Management Report

To consider the report of the Director (BA).

 

People Scrutiny Committee considered the report at its meeting on 10 January 2019 and its comments will be reported.

 

Decision:

Agreed

That:-

 

(1)     the preferred option two in relation to the management of Exeter’s Extra care Scheme (EECS) as set out in section 8 of the circulated report be approved; and

 

(2)        the Director responsible for Housing be given delegated authority in consultation with the Portfolio Holder for the Housing Revenue Account, to agree the eligibility criteria for allocations to EECS in negotiation with Devon County Council (DCC) and the nominated care and housing management provider following that appropriate procurement specialist consultants are engaged to provide expert advice on the setting up of any agreements with DCC and care/ management provider.   

 

Reason for Decision:

 

As set out in the report.

 

 

 

12.

Waste Operations Management Structure

To consider the report of the Director (DB).

 

Decision:

Agreed

That:-

 

(1)        the proposed restructure in the Waste Operations team be supported; and

 

(2)        the consultation and implementation plan as described in this report be approved.

 

Reason for Decision:

 

As set out in the report.