Agenda and decisions

Executive
Tuesday 14th January 2020 5.30 pm

Venue: Rennes Room, Civic Centre, Paris Street, Exeter

Contact: Mark Devin, Democratic Services Officer  Telephone 01392 265477 or email  mark.devin@exeter.gov.uk

Note: The deadline for questions to be submitted to Executive is 10am on Thursday 9 January 2020 

Items
No. Item

2.

Minutes pdf icon PDF 144 KB

To approve and sign the minutes of the meeting held on 10 December 2019.

 

3.

Declarations of Interest

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.

 

5.

Questions from Members of the Public

To receive questions from the public in accordance with the Constitution, which relate to an item on the Agenda. Questions, of no longer than 50 words, should be notified to the Corporate Manager Democratic and Civic Support at least three working days prior to the meeting. Further information about speaking at a committee can be found here: Speaking at a Committee

 

6.

Commercial Strategy pdf icon PDF 96 KB

To consider the report of the Director (DB).

 

Additional documents:

Decision:

Agreed

RECOMMENDED that Council approve:-

 

(1)  the adoption of the Commercial Strategy; and

(2)  Strategic Management Board (SMB) being authorised to approve whether a commercial project continues.

 

Reason for Decision:

As set out in the report.

 

 

 

7.

Environmental Enforcement Pilot Scheme Results and Future Options pdf icon PDF 88 KB

To consider the report of the Director (DB).

 

Additional documents:

Decision:

Agreed

RECOMMENDED that Council approve:-

 

(1)  the recruitment of an additional Civil Enforcement Officer (Response) post (1 x FTE) at Grade F; and

(2)  the inclusion of environmental enforcement work alongside the duties of the existing Civil Enforcement Officer (Response) team (3 x FTEs).

 

Reason for Decision:

As set out in the report.

 

 

 

 

8.

Flood Protection Schemes 2019 - 2022 pdf icon PDF 99 KB

To consider the report of the Director (DB).

 

Decision:

Agreed

RECOMMENDED that Council approve:-

 

(1)  the contribution of £100,000 towards the £970,000 Northbrook Flood Scheme currently being delivered by Devon County Council;

(2)  the contribution of £80,000, towards the estimated £800,000 budget to deliver the Topsham Ferry Road & Strand Flood protection scheme, from the Exeter City Council capital spend, the remainder comprising of contributions from other parties (primarily Environment Agency and Devon County Council); and

(3)  the estimated £500,000 budget for the embankment repairs to Bowling Green Marsh, with recoverable costs made from the Environment Agency throughout the project.

 

Reason for Decision:

As set out in the report.

 

 

 

 

9.

Structural Inspection Programme of Exeter City Council Bridges pdf icon PDF 109 KB

To consider the report of the Director (DB).

 

Decision:

Agreed

RECOMMENDED that Council approve:-

 

(1)  an additional budget of £150,000 to span the financial years for 2020-21 and 2021-22 to allow for the completion of the programme of Principal Inspections for all Exeter City Council owned bridges; and

(2)  an additional ongoing annual budget of £40,000, commencing in 2022-23, to fund a rolling programme of regular bridge inspections to be in line with the Design Manual for Roads and Bridges, which would involve inspections on a principal (six-yearly) and General (two-yearly) interval basis.

 

Reason for Decision:

As set out in the report.

 

 

 

 

10.

Housing Rents and Service Charges 2020-21 pdf icon PDF 78 KB

To consider the report of the Chief Finance Officer.

 

Additional documents:

Decision:

Agreed

RECOMMENDED that Council approve:-

 

(1)  the increase of Council dwelling rent by 2.7% from 1 April 2020;

(2)  the increase of garage rent by 2.7% from 1 April 2020; and

(3)  service charges remain at their existing levels with the exception of charges specified below from 1 April 2020:-

 

(a)    5.9% increase in emergency light testing in line with routine testing costs and additional installations;

(b)    2% decrease in respect of the Older Persons’ property service charge due to vacant posts;

(c)       0% increase in water charges in respect of Magdalen Gardens in line with contract prices;

(d)    5% decrease in respect of door entry systems in line with system maintenance costs; and

(e)    5% increase in fire alarm charges to reflect the contract for weekly fire alarm testing.

 

Reason for Decision:

As set out in the report.

 

 

 

 

11.

2020/21 Budget Strategy and Medium Term Financial Plan pdf icon PDF 97 KB

To consider the report of the Chief Finance Officer.

 

Additional documents:

Decision:

Agreed

RECOMMENDED that Council:-

 

(1)  note the contents of the report; and

(2)  approve the proposals to establish a balanced revenue budget and capital programme.

 

Reason for Decision:

As set out in the report.

 

 

 

 

12.

Council Taxbase and NNDR 1 2020/21 pdf icon PDF 78 KB

To consider the report of the Chief Finance Officer.

 

Additional documents:

Decision:

Agreed

RESOLVED that:-

 

(1)  in accordance with the Local Authorities (Calculation of Tax Base) (England) Regulations 2012, the amount calculated by Exeter City Council as its tax base for the year 2020/21 shall be 37,348; and

(2)  responsibility to approve the Council’s NNDR1 return by 31 January 2020 be delegated to the Chief Finance Officer (Section 151 Officer).

 

Reason for Decision:

As set out in the report.

 

 

 

 

13.

New Performance Venue and Redevelopment of the Corn Exchange pdf icon PDF 86 KB

To consider the report of the Director (J-PH).

 

Additional documents:

Decision:

Agreed

RESOLVED: that Members:-

 

(1)  note that there was a ‘low likelihood’ of externally funding a £61.91million multipurpose venue;

(2)  support the premise and the ambition for the redevelopment of the Corn Exchange and request the matter be put before scrutiny to explore funding sources; and

(3)  note the progress made for a privately funded commercial theatre for the city, and that any future positive developments would be brought back to Council.

  

Reason for Decision:

As set out in the report.

 

 

 

 

14.

Minutes of the Leisure Complex and Bus Station Programme Board pdf icon PDF 82 KB

To receive the minutes of the meeting held on 4 September 2019.

 

Decision:

Agreed

RESOLVED that the minutes of the Leisure Complex and Bus Station Programme Board meeting held on 4 September 2019 be received and, where appropriate, adopted.

 

Reason for Decision:

As set out in the report.

 

 

 

 

15.

Loan to Exeter City Living for Clifton Hill Development pdf icon PDF 78 KB

To consider the report of the Director (DB).

 

Additional documents:

Decision:

Agreed

RECOMMENDED that Council approve, a loan to Exeter City Living of £15,643,478 to enable Exeter City Living to progress with the purchase of Clifton Hill and development of 44 new homes in the city.

 

Reason for Decision:

As set out in the report.

 

 

 

4.

Local Government (Access to Information) Act 1985 - Exclusion of Press and Public

RESOLVED that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of items 16 and 17 on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 3 and 4 of Part I, Schedule 12A of the Act. 

 

 

Decision:

Agreed

RESOLVED that under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items on the grounds that they involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1, Schedule 12A of the Act. 

 

Reason for Decision:

As set out in the report.

 

 

 

16.

Loan to Exeter City Living for Clifton Hill Development

To consider the report of the Director (DB).

 

17.

Clifton Hill Site

To consider the report of the City Surveyor.

 

Decision:

Agreed

RECOMMENDED that Council:-

 

(1)  set aside the decision to sell the Clifton Hill site for a mixed residential development made by the Executive on 12 February 2019 and Council on 26 February 2019;

(2)  authorise the City Surveyor to progress the disposal of a reduced site to Exeter City Living Ltd on detailed terms to be agreed but with an indicative land value of £2,140,000; and

(3)  agree that should the disposal to Exeter City Living Ltd not be agreed within three months of the Executive meeting, the City Surveyor be authorised to dispose of the revised site for the best consideration that can reasonably be obtained, subject to all necessary steps being taken to ensure that it is not used for purpose-built student accommodation.

 

Reason for Decision:

As set out in the report.