Decisions

Decisions published

18/06/2019 - Towards Carbon Neutral Exeter ref: 1970    For Determination

Decision Maker: Place Scrutiny Committee

Made at meeting: 18/06/2019 - Place Scrutiny Committee

Decision published: 14/10/2019

Effective from: 18/06/2019

Decision:

The Deputy Leader and Portfolio Holder for Climate & Culture introduced the report and referred to the declaration made by Exeter on the 15 March 2019 to make Exeter a Carbon-Neutral City by 2030. This ambition was aligned to the vision for the city and the report offered Members an update of what had already been achieved in the transition to a low carbon economy. The report also included a paper by Exeter City Futures Community Interest Company (ECF CIC) entitled “Towards a Carbon Neutral Exeter” which provided an overview of the approach to enable the city to become carbon neutral. The City Council had made a clear commitment borne out by the significant expansion of her Portfolio to include climate change.  She introduced key speakers and colleagues from Exeter City Futures, Exeter University and Exeter City Council and referred to a number of recommendations in the report for the next steps that Exeter City Council should take in order to become carbon neutral. The City Council had already made a number of significant changes in the way they worked, as well as a commitment to work in concert with other partners and stakeholders.

 

The Programme Director Exeter City Futures provided some context to the report and the shared vision for the future of the city that would enable the population to thrive. The vision that has been captured through engagement activities and included vibrancy, quality of life, ability to access services, clean air, with open spaces for children to play in and protection of the biodiversity. Exeter City Council had now made a commitment to ensure that Exeter should extol best practice in respect of projects and structures with strong partnerships in place with individuals, communities and businesses. The local authority had made a clear commitment to the operational reduction of carbon, but whilst it was acknowledged that it had not progressed as quickly as it would have wished, she was pleased to see that many of the features of those leading cities had been replicated in Exeter. This all represented a massive challenge which would include the following for Members to consider:-

 

·           the creation of a road map that was owned by the city, to show what we need to do, to achieve a carbon neutral status as well as reflect the needs and priorities of the people who live in the city and she referred to the Exeter City Futures ‘12 Goals’.

 

·             the City Council which had made a clear commitment about their own carbon emissions reduction and had committed some resources, energy and skills to achieve that to develop the road map.

 

·             the creation of the Carbon Neutral Mandate Group which would ensure that the voices of people were heard, and offer an objective body to hold the city to account in delivering the agreed roadmap. Exeter City Futures provided a shared governance structure and partnerships and this was now ready to move forward with action and coordination of demonstrable projects to make that happen.

 

The Corporate Energy Manager made a brief presentation and included the detail of over 20 major energy saving projects that had been delivered by the Council’s Energy Team for the Council’s corporate estate. Their initial aspiration was to stem the rising energy costs of the local authority, but more latterly the approach had also been to address the Council’s carbon emission output. Members had previously agreed to support a number of commercially deliverable projects on the Council’s own estate on an invest to save basis. The projects included the installation of LED lighting, energy efficient handryers, solar panel canopies on two of the city’s car parks and other solar PV projects, including a large array at the Livestock Centre roof which was now energy self-supporting as well as holding a supply of renewable energy to share. There had been a 34% reduction in carbon emissions from a change to the Council’s own electric fleet, and a 37% drop in energy consumption at the Civic Centre overall.  She confirmed that the Council had also received notification of a grant support for a project that would involve a solar array near the Exton Road operational depot and the Materials Reclamation Facility.  The work would also include an additional battery storage facility and the significance of the project would enable an EV charging facility for the Council’s refuse fleet – thus saving carbon emissions of approximately 917 tonnes per annum, as well as helping to reduce air pollution in the City.  A copy of the presentation is attached to these minutes.

 

The Principal Project Manager (Development) referred to the Core Strategy Development Plan Document which sets out the policies to guide future development and change in Exeter and included consideration of renewable and low carbon energy. It was important to take advantage of the changing technology such as District Heating, but these were expensive long term projects that could be difficult to deliver and also required working with local partners and Central Government.  He presented a map of Exeter’s locally available heat sources and density of heat demand which were in the four locations of Cranbrook, the M5 corridor at Monkerton/ the north part of Pinhoe/ Science Park, the centre of the city and around the RDE, and then South West Exeter and Marsh Barton. A copy of the presentation is attached to these minutes.

 

Tony Norton, Head of the Centre for Energy and the Environment from the University of Exeter made a presentation to share his understanding of the energy market and the challenges to deliver a carbon neutral city with Members. He made a number of observations about the report from the Committee on Climate Change entitled Net Zero, which provided recommendations to the Government on the date for a net-zero emission target in the UK, as well as a detailed analysis for each sector of the economy, and how the country could achieve net zero emissions by 2050. He was able to offer an insight into the report’s baseline data, the sectors within the city and a sense check on the national policy context that would shape the energy market and policy. He explained a number of scenarios for the net zero status by 2050 with a gradual rise to 80% by 2030 and the further more challenging ambition to reach 96% by 2050, and the more speculative option of the high cost and barriers to public acceptability to take the level to 100%. The Chair thanked Tony Norton for a very comprehensive presentation, which is attached to these minutes.

 

Questions put by Councillor J Moore and Councillor D Moore with responses by the Deputy Leader and Portfolio Holder for Climate & Culture, Councillor Sutton.

 

·         What advantages are there to having Exeter City Futures, a Community Interest Company, leading on carbon neutral Exeter as opposed to council staff?

 

Exeter City Futures had been established at a time of significant cuts to funding by Central Government, and alternative ways of working in the area of carbon reduction were identified. Local authorities were encouraged to work with other partners and stakeholders to lever in innovative investment and funding. Members had agreed to commit the resources for the ECF delivery team and Liz O’Driscoll was appointed as the Programme Director Exeter City Futures and lead. Her appointment had provided the necessary level of scrutiny and the advantage of ECF’s Community Interest Company status meant that the expertise of key partners such as the Royal Devon & Exeter (RD&E) Hospital, Devon County Council, the University of Exeter and Exeter College could be drawn upon. The Programme Director Exeter City Futures was based at Broadwalk House and the Civic Centre.

 

Councillor J Moore in responding was concerned that by using Exeter City Futures, the City Council was in effect outsourcing an important issue which could adversely impact the Council’s ability to review its polices and plans associated with reaching the carbon neutral targets and she suggested Members have some training in this regard. The Programme Director Exeter City Futures advised that carbon reduction was a key Council goal and remained the responsibility of the Council and the formation of Exeter City Futures had been agreed through the Council’s democratic process, but ECF did not have any decision making powers. Exeter City Futures was responsible for dealing with the carbon neutral commitment of the city as a whole and the peer alignment with Devon County Council, the RD&E Hospital, University of Exeter and Exeter College was very helpful. She invited any Member to contact her to arrange to meet to discuss any aspect of her work.

 

·         Certain priorities are set out in ECF’s 12 goals. What priority is given to trees and green spaces in reaching the carbon neutral 2030 target? 

 

The 12 goals all related to delivering carbon neutrality and the initial focus of Exeter City Futures was to consider how to optimise transport and energy systems in the city. The goals that reflected the shared priorities had a wider remit than congestion and energy and included clean air, skills for the future, innovation and finance, the importance of road resilience and good reliability in the bus network. A further shift to a shared public transport system as well as increasing walking and cycling would be necessary as part of the roadmap to reach carbon neutrality.  The goals were fluid and would be amended over time to help maximise input, and certainly biodiversity was something that should be included. Councillor J Moore welcomed that approach.

 

Questions from Councillor D Moore.

 

·         What are the baseline figures for carbon emissions in Exeter?

 

The baseline figures related to 2016 with updated figures due imminently.  Figures were published annually by the Department for Business Energy and Skills, two years in arrears. The date had been used to inform the work of the Greater Exeter Strategic Plan (GESP) and included industry; commercial electricity and commercial gas; other commercial fuels; domestic gas and other fuels, agriculture; major road transport and motorways, minor road transport; diesel railways and transport :-

 

·         Exeter  - 425 Kilotonnes (Co2 equiv) 3.342 tonnes per capita

·         the GESP area is 2,305 Kilotonnes(Co2 equiv) 4.83 tonnes per capita

·         Devon 4,158 Kilotonnes (Co2 equiv)  5.34 per capita

 

Councillor D Moore stated that the UK baseline of CO2 emissions were the figures used as part of the UK report to the Paris Climate Change Agreement and she queried whether they were a reasonable baseline for Exeter.  Councillor Sutton anticipated they would become more refined over time.

 

·         What are the baseline figures for the Council’s carbon emissions and by how much have emissions changed to date, as the Council has developed and worked towards its energy neutral plan?

 

Councillor D Moore in putting her question thanked Tony Norton for his comprehensive presentation and information which she considered answered her question.

 

·         How will the Carbon Neutral 2030 policy impact on the Council’s own Investment Portfolio?

 

Examining the impact on the portfolio was part of the work going forward.

 

·         What would be the fastest way to update the Local Plan if the Council wished to raise Sustainable Construction standards across all developments?

 

This issue could with the support of neighbouring authorities, be incorporated into the Greater Exeter Strategic Plan. The Principal Project Manager (Development) advised that Exeter had no need to update its Local Plan with regard to sustainable construction standards. It was helpful for the City Council to have policies above the controlled standards and the regulations and he included the Sustainable Homes Code 4.  The Chief Executive & Growth Director added that he was not aware of another local authority that had set a higher standard on the requirements for sustainable construction standards, with examples in the city of having built to passivehaus standards. If any changes were required it may be possible to review the local Plan through the Greater Exeter Strategic Plan (GESP). Councillor Moore D stated that the City Council’s approach in this respect should be commended.

 

·         Should Devon County Council review its draft Exeter Transport Plan in light of Exeter’s commitment to carbon neutrality by 2030 and what steps can you take to ensure this?

 

A revision of the Transport Plan was laudable goal, but Devon County Council was the transport authority and therefore the City Council’s scope was limited. Devon County Council was on the Board of Exeter City Futures and a meeting of the Transport Board was due to be convened.  Any opportunity to encourage the County Council and neighbouring district authorities would have wider benefits for all. The Chief Executive & Growth Director thanked Tony Norton for his contribution and for the cautionary marker that whilst the 2050 agenda remained a serious challenge in the UK, the 2030 figure was also extraordinary.  There was no city in the UK that had achieved the target of 50% of journeys originating and ending in the city by walking and cycling, and the challenge remained to change behaviour. He was excited by the prospect of the opportunity to look at this in the future and see what might be achieved.

 

·         Which plans are to be included in the ‘full audit of the city’? It was important to recognise that a step change in activity, behaviour, finance and policy will be required to get to a carbon neutral city.

 

A full audit of all planned and ongoing projects was necessary to understand the city’s capacity to pursue carbon neutral status. Leicester City Council had already embarked on an audit of city projects and skills as part of their journey to carbon neutral status. Exeter would keep in contact with them, and other cities, to see if following a similar methodology would be useful to understand what is already happening within the city and also to learn from their wider experiences.

 

The Chair proposed a recommendation, which was seconded by Councillor Atkinson to agree the definitive term to be used of carbon neutral rather than other forms of wording which had been used, including zero carbon. Carbon Neutral would provide a consistent terminology. The Programme Director Exeter City Futures added that a number of terms were used on an interchangeable basis, with the most used definitions being either Net Zero Carbon or Carbon Neutral. Members supported the recommendation and considered that ‘Carbon Neutral’ would be a consistent term to use.

 

Members made the following comments –

 

·         welcomed the opportunity for collaborative work but were disappointed that initiatives such as the Green Deal were no longer available to retrofit older homes in the city and help drive down levels of carbon emissions.

·        welcomed the presentations and information which had been given in an accessible and understandable manner. Renewable energy had a carbon footprint and the figures were outdated being from 2016 and Exeter needed time to own the measurements and monitor accurately and carefully. The Chief Executive & Growth Director noted the comment on the former Green Deal Initiative and that inspections and a bespoke solution would be required and a definitive baseline figure was important to identify. The Principal Project Manager (Development) added that it was also important to create a business model for the physical retrofit work, as already conducted by Exeter City Council. It would remain difficult to make energy efficiencies to older houses particularly those with lathe and plaster. He confirmed that, although some older houses would be difficult to treat and required significant intervention, such density of development could in the future be advantageous when looking at the introduction of new forms of energy such as District Heating.

·      need for recognition of equality and deprivation should any retrofit of older properties be pursued, and although the sustainable development goals were welcomed, it was important to ensure that all of the Council’s work and policies took account of biodiversity issues and the link to climate change. The Chief Executive & Growth Director referred to the challenge for Exeter City Council as we could not fund the costs associated with retrofit. There was a need to show the city’s ambition, but the City Council had to find a way of unlocking investment to tackle the problems associated with this move.  He added that Exeter needed more opportunities to live in the city and not perpetuate car based developments, with residents able to walk and cycle to their destination, balance the demands of biodiversity, and protect the landscape and open spaces.

·        Exeter’s incinerator on Marsh Barton was the largest single emitter of emission and with the predominately plastic and food waste there should be other ways to treat such waste. The Director (DB) advised that a report on expanding the city’s collection of kerbside recycling to include food and glass, as well as investment at the Materials Reclamation Facility (MRF) to put back their waste into new products as a closed loop, would be presented to the next meeting of Place Scrutiny Committee.

·         whether Exeter City Futures came under the auspices of the Local Authority Act and if the Directors would be seek future funding from Exeter City Council to ensure they could carry forward the important work. The Chief Executive & Growth Director stated that Exeter City Futures was a Community Interest Company and the financial contribution made by the City Council was in relation to staff. He added there were six different organisations who contributed to Exeter City Futures.

 

The Chair asked Members to consider an additional recommendation in respect of a request for the City Council to support the work of the Devon Climate Emergency Response Group (CERG) and participate in a ‘People’s Assembly’. The Deputy Leader and Portfolio Holder for Climate & Culture stated that Devon County Council would establish the Group and take the lead and it was anticipated that the Leader and Chief Executive & Growth Director would attend the meetings. The Chief Executive & Growth Director confirmed that whilst the County Council was taking the lead, it was important to collaborate and broaden the participation to effect the many behavioural issues needed to remove cars from the city.  A Member referred to her experience of a Citizens Assembly and sought further detail including the remit and governance arrangements of the Group, amidst some concern of raising expectations given the limited resources available.  The Chief Executive & Growth Director advised that Devon County Council had put forward £250,000 towards this and he expected them to host the meetings. A Member also welcomed the opportunity of establishing a People’s Assembly but suggested that if the City Council was not minded to approve participation in the People’s Assembly, that a request to Devon County Council be made to explore Exeter issues. The Chair asked the Chief Executive & Growth Director to write to Devon County Council to ask them to consider this approach if the proposed recommendation was not agreed.

 

The Chair also proposed an additional recommendation, seconded by Councillor Owen to convene a Special meeting of Place Scrutiny Committee, on a biannual basis, to discuss progress by the City Council in respect of Climate Change and also allow the opportunity for outside bodies to continue to update Members.  The recommendation was put to the vote and carried.

 

A Member referred to the Action Plan and did not wish for a whole year to pass,

and she asked that a report be made back in six months’ time. The Chief Executive & Growth Director advised that one of the first actions was for the stakeholders to establish a roadmap, with the costs clearly identified, and a report being brought back to Committee in six months’ time.  The Action Plan would be brought forward for the city as a whole and certainly the City Council did not have the resourcing needed to deliver such a big challenge. There may well be a gap between the aspirations and necessary lobbying to the Government and also the Local Enterprise Partnership and private sector.

 

Councillor D Moore noted the proposed work, but she proposed a recommendation, seconded by Councillor J Moore, that in light of the roadmap, the City Council must go beyond consideration of its estates and review the statutory plans and policies associated with work with the GESP. The recommendation was put to the vote and lost. The Programme Director Exeter City Futures referred to the recommendation which stated that the carbon neutral target for Exeter would be framed in a way that linked to wider regional targets. The Deputy Leader, Portfolio Holder Climate & Culture added that Place Scrutiny Committee and Council would consider the progress of the journey and by meeting biannually, as well as any significant reporting, would ensure that best use was made of valuable Council resources.

 

Councillor D Moore proposed an additional recommendation, seconded by Councillor J Moore, that the Council reporting mechanism should include, an analysis of the progress and impact in working towards the Carbon Neutral goal, and that this be added to the decision making process in relation to equality and diversity; health and wellbeing; safeguarding children, young people and vulnerable adults; economy, safety and the environment. The recommendation was nevertheless put to the vote and carried.

 

Councillor J Moore proposed, seconded by Councillor D Moore to ask that past and present employees should be allowed to comment on investment matters relating to any industries contributing to the climate emergency in the Council’s Pension Fund. Members considered that this was a matter for the Investment Committee of Devon County Council. A Member was able to advise that the Devon County Council Pension Fund was proactive in consideration of their investment proposals. Although it was not considered within the remit of Exeter City Council, the recommendation was nevertheless put to the vote and was lost.

 

Place Scrutiny Committee supported the report and requested Executive to recommend approval by Council on the 23 July of the following:-

 

(1)     affirmation that the Council declare a ‘Climate Emergency;

 

(2)     the definitive term to be used of Carbon Neutral rather than other forms of wording which had been used, including zero carbon. Carbon Neutral would provide a consistent terminology;

 

(3)     the carbon neutral target for Exeter be framed in a way that links to wider regional targets. This shows Exeter’s intention to decrease its emissions without increasing emissions in the wider region;

 

(4)     Exeter City Council commit to their operations becoming carbon neutral ahead of the 2030 date and mobilise resource to develop internal plans to deliver the target;

 

(5)     Exeter City Council request a “Carbon Neutral Delivery Team” is convened by Exeter City Futures Community Interest Company (ECF CIC) to establish a city plan for delivery that builds on the Energy Independence Roadmap produced by ECF CIC and uses the 12 Goals as the basis of the approach (see Appendix 1 to this report for a list of the Goals). The Carbon Neutral delivery team will:

 

i)   draw together existing evidence and data to establish baseline state of the city presented under each of the 12 Goals

ii)  conduct a full audit of the city to highlight gaps between current plans and what is required to achieve zero carbon

iii)define a clear city plan showing outcomes that will need to be met to deliver carbon neutral, how existing activities support and where there are gaps.

iv) identify immediate opportunities and crucial first steps

 

(6)        Exeter City Council commit resource to be part of the Carbon Neutral Delivery Team and, due to the urgency required, co-locate those resources with ECF CIC to ensure that the City Council is leading by example and sharing learning with other ECF CIC Member organisations and the wider ECF CIC Partner Network. (A list of current members of the ECF CIC Partner Network is provided in Appendix 2 to this report);

 

(7)        Exeter City Futures CIC be requested to convene a “Carbon Neutral Mandate Group” through a series of summits to validate, challenge and endorse the Roadmap produced by the Carbon Neutral working group;

 

(8)        Exeter City Council support the work of the Devon Climate Emergency Response Group (CERG) and note the outcomes and recommendations. Exeter City Council will participate in a "People’s Assembly" with the governance arrangements to be confirmed by the CERG;

 

  (9)      convene a Special meeting of Place Scrutiny Committee, on a biannual basis, to collate and discuss all of the work by Exeter City Council in respect of Climate Change and also allow the opportunity for outside bodies to continue to update Members;  and 

 

(10)      Council reports should include an analysis of the progress and impact in working towards a Carbon neutral city goal, as they currently do for the impact on any decision in relation to equality and diversity; health and wellbeing; safeguarding children, young people and vulnerable adults; economy, safety and the environment.

 

 

 


08/10/2019 - Treasury Management Strategy Amendment ref: 1968    Recommendations Approved

Decision Maker: Executive

Made at meeting: 08/10/2019 - Executive

Decision published: 10/10/2019

Effective from: 08/10/2019

Decision:

Agreed

RECOMMENDED that Council approve the revision of the Treasury Management Strategy.

 

Reason for Decision:

As set out in the report.

 

 

 

 


08/10/2019 - Carbon 2030 Roadmap ref: 1960    For Determination


To provide an update on Exeter City Futures on the progress for the Towards Carbon Neutral Exeter.

Decision Maker: Executive

Made at meeting: 08/10/2019 - Executive

Decision published: 10/10/2019

Effective from: 08/10/2019

Decision:

Agreed

RECOMMENDED that Council approve a budget of up to £30,000 for the project to be completed.

 

Reason for Decision:

As set out in the report.

 

 

 

 

Wards affected: (All Wards);

Lead officer: Liz O'Driscoll, Councillor Rachel Sutton


08/10/2019 - HotSW Joint Committee governance arrangements ref: 1967    For Determination


Revised HotSW Joint Committee governance arrangements.

Decision Maker: Executive

Made at meeting: 08/10/2019 - Executive

Decision published: 10/10/2019

Effective from: 08/10/2019

Decision:

Agreed

RESOLVED that Members:-

 

(1)  Approve the proposed amendments to the Joint Committee’s list of functions; and

(2)  Note the updated budget position for 2019/20.

 

Reason for Decision:

As set out in the report.

 

 

 

 

Wards affected: (All Wards);

Lead officer: Bruce Luxton


08/10/2019 - Update on the review of the Governance Arrangements ref: 1966    Recommendations Approved


Update on the review of the Governance Arrangements.

Decision Maker: Executive

Made at meeting: 08/10/2019 - Executive

Decision published: 10/10/2019

Effective from: 08/10/2019

Decision:

Agreed

RECOMMENDED that Council approve the following changes to Exeter City Council's constitution with effect from the 16 October 2019:-

 

In relation to the Executive Council to agree:

 

(1)  The deletion of the Exeter convention requiring the Leader to allocate a seat on the Executive to a member from each political group;

(2)  That the opposition group leaders shall not be required to give notice under Standing Order 44 to speak on any item on the Executive Agenda;

 

In relation to the Council's Scrutiny arrangements, Council to agree:

 

(3)  The reduction to the number of scrutiny committees from three in number to two to be known as Strategic Scrutiny Committee and Customer Focus Scrutiny Committee;

(4)  To agree the terms of reference for these two Scrutiny Committees as set out in the appendix attached to the  report presented to the meeting;

(5)  To increase the membership of both scrutiny committees from 10 to 14 members;

(6)  For the avoidance of doubt, members of the Executive may not serve on either the Scrutiny Committees or the Scrutiny Programme Board;

(7)  To set up a Scrutiny Programme Board (“SPB”) to be made up of one member appointed by the Leader together with the Chairs and Deputy Chairs of each of the two Scrutiny Committees;

(8)  To agree the terms of reference for the Scrutiny Programme Board as set out in the appendix to the report;

(9)  To cease the current practice of pre-scrutinising reports destined for the Executive;

 

In relation to enhancing public participation at Council meetings, Council agrees that

 

(10)   To encourage public participation in city council meetings by agreeing public questions at Council meetings, the Executive and Scrutiny Committees as set out in the terms of reference attached In the Appendix to this report;

(11)   For the avoidance of doubt members of the public may not ask questions at Annual Council or special meetings;

(12)   The Monitoring officer be authorised to amend Exeter City Council's constitution to give effect to these recommendations.

 

In relation to Members allowances as a result of these changes, following consideration from the Independent Remuneration Panel, the Council agrees:

 

(13)   A new allowance be payable to Opposition Group Leaders as follows:-

 

·         A Group of two to receive an allowance equivalent to 20% of the basic allowance;

·         A Group of between three and five to receive an allowance equivalent to 50% of the basic allowance; and

·         A Group of six or more, to receive an allowance equivalent to 60% of the basic allowance;

 

(14)   The Leader of the largest political group will be appointed as the Leader of the Council;

(15)   The Deputy Chairs of the two Scrutiny Committees and of the Planning Committee, to receive a Special Responsibility Allowance equivalent to 50% of the basic allowance;

(16)   To note that if all of the posts eligible for the payment of a Special Responsibility Allowance (SRA) were paid to individuals, then this would amount to a total of 23 SRAs, considered as good practice, being payable, which is above the 50% threshold. A review of the SRA and the operation of the new governance system, to be undertaken in September 2020, and include interviews with a cross-section of councillors and SRA recipients;

(17)   To welcome the adoption of the parental leave scheme;

(18)   That as a consequence of the above, to agree a budget of up to £14,000 for the additional responsibility allowances created as a result of these changes;

 

In the event that recommendations above are agreed, that Council agrees;

 

(19)   The appointment of 14 members to each of the two Scrutiny Committees;

(20)   The appointment of the Chair and Deputy Chair for the Strategic Scrutiny Committee;

(21)   The Appointment of the Chair and Deputy Chair for the Customer Focus Scrutiny Committee;

(22)   The appointment of Members to the Scrutiny Programme Board; and

(23)   The appointment of the Chair and Deputy Chair of the Scrutiny Programme Board.

 

Reason for Decision:

As set out in the report.

 

 

 

 

Wards affected: (All Wards);

Lead officer: John Street, Baan Al-Khafaji


08/10/2019 - RAMM Lift - Part 2 ref: 1969    For Determination


Report on the Royal Albert Memorial Museum (RAMM) Lift

Decision Maker: Executive

Made at meeting: 08/10/2019 - Executive

Decision published: 10/10/2019

Effective from: 08/10/2019

Wards affected: St Davids;

Lead officer: Jon-Paul Hedge


08/10/2019 - General Fund Capital Monitoring ref: 1963    For Determination


Report on the General Fund Capital Monitoring

Decision Maker: Executive

Made at meeting: 08/10/2019 - Executive

Decision published: 10/10/2019

Effective from: 08/10/2019

Decision:

Agreed

RECOMMENDED that Council approve:-

 

(1)  The revision of the annual capital programme to reflect the reported variations detailed in paragraph 9.1 and Appendix 1 of the report presented to the meeting; and

(2)  The additional budget request detailed in paragraph 9.7 of the report.

 

Reason for Decision:

As set out in the report.

 

 

 

 

Wards affected: (All Wards);

Lead officer: Nicola Matthews-Morley


08/10/2019 - Annual Health and Safety Report ref: 1961    For Determination

 

Presenting the Council’s activities and performance in relation to health and safety at work during 2018.

 

Decision Maker: Executive

Made at meeting: 08/10/2019 - Executive

Decision published: 10/10/2019

Effective from: 08/10/2019

Decision:

Agreed

RESOLVED that:-

 

(1)  The Executive notes the content of the Annual Health and Safety report; and

 

(2)  The Chief Executive & Growth Director and the Leader of the Council be named as the joint owners of the report.

 

Reason for Decision:

As set out in the report.

 

 

 

 

Wards affected: (All Wards);

Lead officer: Simon Lane


08/10/2019 - Council House Building Programme ref: 1958    For Determination

 

To update Members on the new build programme for the Housing Revenue Accounts.

 

Decision Maker: Executive

Made at meeting: 08/10/2019 - Executive

Decision published: 10/10/2019

Effective from: 08/10/2019

Decision:

Agreed

RECOMMENDED that Council:-

 

(1)  Note the sites referred to in the report together with the timescales for delivery and the costs to complete each of the schemes;

(2)  To approve a budget totalling £18million to deliver the sites detailed in this Report, which will deliver 100 new homes into the Housing Revenue Account (HRA); and

(3)  To note that approval of future years’ development activity will be via an Annual Council House Building Development Plan and the annual capital programme budget report.

 

Reason for Decision:

As set out in the report.

 

 

 

 

Wards affected: (All Wards);

Lead officer: Gary Stenning


08/10/2019 - Options for investment in Exeter Kerb side Recycling Service ref: 1959    For Determination

 

Report to update Members on Food Waste Collections and the Materials Recovery Facility.

 

 

 

Decision Maker: Executive

Made at meeting: 08/10/2019 - Executive

Decision published: 10/10/2019

Effective from: 08/10/2019

Decision:

Agreed

RECOMMENDED that Council approve:-

 

(1)  The adoption of Option 4 (weekly kerbside-sort recycling collection, incorporating glass and food waste collection, with three weekly rubbish collection) and associated investment in the Materials Reclamations Facility; and

 

(2)  To implement the chosen service Option 4, Council approve budgets of:-

 

·         £200,000 is set aside from General Fund revenue reserves to provide the project management and assistance with roll out;

·         A capital budget of £2,105,000 is provided for the improved recycling containers; and

·         A capital budget of £1,500,000 to enhance the MRF.

 

Reason for Decision:

As set out in the report.

 

 

 

 

Wards affected: (All Wards);

Lead officer: David Bartram, Simon Hill


08/10/2019 - HRA Budget Monitoring Report – Quarter 1 ref: 1964    For Determination

To update Members on the Housing Revenue Account.

 

Decision Maker: Executive

Made at meeting: 08/10/2019 - Executive

Decision published: 10/10/2019

Effective from: 08/10/2019

Decision:

Agreed

RECOMMENDED that Council approve:-

 

(1)  The HRA forecast financial position for 2019/20 financial year;

(2)  The revision of the HRA Capital Programme to reflect the reported variations detailed in Appendix 4 of the report presented to the meeting; and

(3)  The HRA Budget recognise the importance of re-planting trees and an allocation for tree planting be included in the budget.

 

Reason for Decision:

As set out in the report.

 

 

 

 

Wards affected: (All Wards);

Lead officer: David Hodgson


08/10/2019 - Statutory Review of Polling Districts and Places ref: 1965    For Determination

Decision Maker: Executive

Made at meeting: 08/10/2019 - Executive

Decision published: 10/10/2019

Effective from: 08/10/2019

Decision:

Agreed

RECOMMENDED that Council:-

 

(1)  Adopt the proposals as set out at paragraphs 8.4 – 8.13 of the report presented to the meeting, for implementation from a revised register of electors to be published on 1 December 2019;

(2)  Formally publish its final report on the Review of Parliamentary Polling Districts and Places within the Exeter Constituency by 1 November 2019, as required by the Representation of the People Act 1983 (RPA 1983); and

(3)  Complete a further review by 31 January 2025, as required by the RPA1983; or as necessary, in relation to the 2018 Review of Parliamentary Constituencies.

 

Reason for Decision:

As set out in the report.

 

 

 

 

Wards affected: (All Wards);

Lead officer: Jeff Chalk


08/10/2019 - Overview of the General Fund Revenue Budget ref: 1962    For Determination

Decision Maker: Executive

Made at meeting: 08/10/2019 - Executive

Decision published: 10/10/2019

Effective from: 08/10/2019

Decision:

Agreed

RECOMMENDED that Council approve:-

 

(1)  The General Fund forecast financial position for the 2019/20 financial year;

(2)  The supplementary budgets of £493,930 and budget virements as detailed in paragraph 9.10 of the report presented to the meeting;

(3)  The outstanding Sundry Debt position as at June 2019;

(4)  The creditors’ payments performance;

(5)  Consideration to be made in relation to paragraph 9.7 of the report, subject to consultation with Human Resources and the Trade Union; and

(6)   To remove the shop attached to the Guildhall in relation to paragraph 9.5 of the report.

 

Reason for Decision:

As set out in the report.

 

 

 

 

Lead officer: Sally Reeve