Decisions

Decisions published

09/07/2019 - Bull Meadow Report ref: 1948    Recommendations Approved

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RESOLVED that Executive not to dispose of any area of Bull Meadow Park at the end of Temple Road.

 

Reason for Decision:

As set out in the report.

 

 

 


09/07/2019 - Review of CIL Charging Schedule ref: 1947    Recommendations Approved

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RECOMMENDED that Council approves:

 

(1)  The initiation of a review of the CIL Charging Schedule in the Appendix to this report; and

 

(2)  The allocation of a budget of up to £75,000 in order to instruct Consultants to review the Community Infrastructure Levy Charging Schedule.

 

Reason for Decision:

As set out in the report.

 

 

 


09/07/2019 - Liveable Exeter Garden City ref: 1944    Recommendations Approved

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RECOMMENDED that:-

 

(1)  Council approve the creation of the Post of Project Director (Liveable Exeter Garden City);

(2)  Delegated authority be granted to the Chief Executive & Growth Director to make necessary amendments to the Job Description and reporting lines in the light of comments that may arise from Homes England and our sub regional partners;

(3)  Council approve the creation of the following posts: Project Manager (Liveable Exeter Garden City); Commercial Surveyor (Liveable Exeter Garden City); Planning Officer (Liveable Exeter Garden City).

(4)  Council approve the establishment of a board to oversee the Liveable Exeter Garden City programme, the proposed composition of the Board and the draft terms of reference to be delegated to the CE&GD in consultation with the Leader of the Council and to be reported back to a future meeting of Executive; and

(5)  Council approves a budget of up to £750,000, to be funded by an Earmarked reserve, set up for this purpose.

 

Reason for Decision:

As set out in the report.

 

 

 


09/07/2019 - Treasury Management Report ref: 1942    Recommendations Approved

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RECOMMENDED that Council note the content of this report.

 

Reason for Decision:

As set out in the report.

 

 

 


09/07/2019 - Cultural Strategy ref: 1945    For Determination

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RESOLVED that members acknowledge The Arts and Cultural Strategy and support the work of Exeter Culture, the cultural sector and key stakeholders in delivering it.

 

Reason for Decision:

As set out in the report.

 

 

 

Lead officer: Jon-Paul Hedge


09/07/2019 - Leisure Contract Compensation Payment - Part 2 ref: 1950    For Determination

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Wards affected: (All Wards);

Lead officer: Jo Yelland


09/07/2019 - Towards Carbon Neutral Exeter ref: 1935    Recommendations Approved

 

Special Scrutiny Committee.

 

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RECOMMENDED that:-

 

(1)   Exeter City Council declare a ‘Climate Emergency’.

 

(2)  The carbon neutral target for Exeter is framed in a way that links to wider regional targets. This shows Exeter’s intention to decrease its emissions without increasing emissions in the wider region.

 

(3)  Exeter City Council commit to their operations becoming carbon neutral ahead of the 2030 date and mobilise resource to develop internal plans to deliver the target.

 

(4)  Exeter City Council request a “Carbon Neutral Delivery Team” is convened by Exeter City Futures Community Interest Company to establish a city plan for delivery that builds on the Energy Independence Roadmap produced by ECF CIC and uses the 12 Goals as the basis of the approach (see Appendix 1 to the circulated report for a list of the Goals). The Carbon Neutral delivery team will:

 

o   Draw together existing evidence and data to establish baseline state of the City presented under each of the 12 Goals;

o   Conduct a full audit of the City to highlight gaps between current plans and what is required to achieve carbon neutrality;

o   Define a clear city plan showing outcomes that will need to be met to deliver carbon neutrality, how existing activities support and where there are gaps;

o   Identify immediate opportunities and crucial first steps.

 

 

(5)  Exeter City Council commit resource to be part of the Carbon Neutral Delivery Team and, due to the urgency required, co-locate those resources with ECF CIC to ensure that the City Council is leading by example and sharing learning with other ECF CIC Member organisations and the wider ECF CIC Partner Network. (A list of current members of the ECF CIC Partner Network is provided in the circulated report).

 

(6)   Exeter City Futures CIC be requested to convene “Carbon Neutral Mandate Group” through a series of summits to validate, challenge and endorse the Roadmap produced by the Carbon Neutral working group.

 

(7)   Exeter City Council support the work of the Devon Climate Emergency Response Group (CERG) and note the outcomes and recommendations. Exeter City Council will participate in a "People’s Assembly" with the governance arrangements to be confirmed by the CERG.

 

(8)   A special meeting of Place Scrutiny Committee, be convened on a biannual basis, to collate and discuss all of the work by Exeter City Council in respect of Climate Change and also allow the opportunity for outside bodies to continue to update Members; and

 

(9)  Once the aforementioned roadmap/action plan has been received, Council reports should include an analysis of the progress and impact in working towards a Carbon neutral city goal, as they currently do for the impact on any decision in relation to equality and diversity; health and wellbeing; safeguarding children, young people and vulnerable adults; economy, safety and the environment.

 

Reason for Decision:

As set out in the report.

 

 

 

Wards affected: (All Wards);

Lead officer: Liz O'Driscoll


09/07/2019 - Recycling & MRF Investment Report - Part 2 ref: 1949    For Determination

Special Scrutiny Committee
Report of the Director on the Recycling & Materials Recovery Facility (MRF) Investment.

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Wards affected: (All Wards);

Lead officer: Simon Hill


09/07/2019 - The Exeter Live Better Move More Physical Activity strategy ref: 1937    Recommendations Approved

Special Scrutiny Committee

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RECOMMENDED that:-

 

Council adopts the revised Exeter Live Better and Move More Physical Activity Strategy.

 

Reason for Decision:

As set out in the report.

 

 

 

Wards affected: (All Wards);

Lead officer: Jo Yelland


09/07/2019 - CIL Infrastructure Payments ref: 1946    For Determination


To consider the report of the Principal Project Manager (Strategic Infrastructure Planning)

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RESOLVED that:-

 

(1)  Executive approves the production of a Community Infrastructure Levy (CIL) ‘Infrastructure Payments’ Document, and delegates authority to the Director to develop and finalise the content of the document in discussion with the Leader of the Council and Portfolio Holder for City Planning and Development and subsequently to issue the document; and

 

RECOMMENDED that:-

 

(2)  Council approves the transfer of up to a maximum of £375,000 of the CIL receipts from the Sandrock development at Monkerton (application reference: 17/1320/FUL) to Devon County Council, to address the fact that the section of the strategic cycle link between the Monkerton strategic allocation and City Centre, which passes through the site, must effectively be paid for by the County Council. Such funds are not to be paid to Devon County Council until they have been received in relation to the Sandrock Development at Monkerton by the Council. Authority to transfer the funds to be delegated to the Service Lead City Development in consultation with the Leader of the Council.

 

Reason for Decision:

As set out in the report.

 

 

 

Wards affected: (All Wards);

Lead officer: Peter Hearn


09/07/2019 - The Exeter Live Better Move More Draft Built Facilities, Playing Fields, Pitches, Play Areas, Parks and Open Spaces Strategy ref: 1938    Recommendations Approved

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RECOMMENDED that:-

 

(1)  Council adopts the revised Exeter Live Better and Move More Built Facilities, Playing Fields, Pitches, Play Areas, Parks and Green Spaces Strategy.

 

(2)   A full consultation exercise be held with local residents and stakeholders on the future use of Northbrook Golf Course.

 

Reason for Decision:

As set out in the report.

 

 

 

Wards affected: (All Wards);

Lead officer: Jo Yelland


09/07/2019 - In Exeter Business Plan 2020-2025 ref: 1936    Recommendations Approved

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RECOMMENDED that:-

 

(1)  The City Council votes in favour of continuing the InExeter Improvement District (BID) for a second term, covering the period 2020-2025.

(2)  The City Council casts its votes in favour of continuing the BID in the forthcoming ballot in October 2019.

 

(3)   Council approve a budget of £5,000 to undertake the ballot to be funded from General Fund reserves.

 

(4)   The Portfolio Holder for Environment & City Management is appointed to sit on the InExeter Board, with the support of the Grow th & Commercialisation Manager, to oversee the interests of the City Council and wider city centre through activity undertaken by InExeter.

 

(5)   The BID boundary is extended to include businesses located on Magdalen Road, at the request of the businesses association and businesses located on Magdalen Road.

 

(6)   The City Council charge a true cost of supporting InExeter in collecting the BID levy, calculated at £12,000 + VAT per annum, from £1,500 + VAT per year.

 

(7)   The Growth & Commercialisation Manager draws up contingency plans, to be implemented as a result of a no vote in October 2019.

 

Reason for Decision:

As set out in the report.

 

 

 

Wards affected: (All Wards);

Lead officer: Victoria Hatfield


09/07/2019 - Modern Slavery Transparency Statement ref: 1943    For Determination

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RESOLVED that Executive approve:

 

(1)   the adoption of the Modern Slavery Transparency Statement 2019-20; and

 

(2)   the Leader and the Chief Executive be authorised to update and amend the document and republish on an annual basis

 

Reason for Decision:

As set out in the report.

 

 

 

Wards affected: (All Wards);

Lead officer: Melinda Pogue-Jackson


09/07/2019 - Environmental Health & Licensing Statutory Service Plan ref: 1934    Recommendations Approved

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RECOMMENDED that:-

 

(1)  That Executive supports the Statutory Service Plan 2019/20;

(2)  That Council approves:

 

a)    The Statutory Service Plan 2019/20; and

b)    The Environmental Health and Licensing Manager being authorised to change the Statutory Service Plan in the light of centrally issued guidance and/or to meet operational needs.

 

Reason for Decision:

As set out in the report.

 

 

 

Lead officer: Simon Lane


09/07/2019 - Community and Arts Grant Review ref: 1939    Recommendations Approved

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RECOMMENDED that:-

 

(1)  Council adopts the proposed Exeter Grants Programme appended to the report presented to the meeting, and allocates a start-up budget of £30,000 from the Hew Homes Bonus Local Community Reserve1 to mobilise the new Exeter Grant Programme.

 

(2)  Council approves the creation of the Exeter City Fund from the sources described and notes that the extensive listening and consultation process has enabled the Council to seek views on spending priorities with regard to the Neighbourhood Portion of the Community Infrastructure Levy (CIL) 2. This is in line with CIL Regulations 2010 (Regulation 59F) and the underpinning Planning Practice Guidance (PPG Paragraph 73).

 

(3)  Council approves the establishment of the Exeter Grants Panel to provide strategic oversight and leadership of the Exeter Grants Programme

 

Reason for Decision:

As set out in the report.

 

 

 

Lead officer: Jo Yelland


09/07/2019 - Capital Outturn ref: 1941    For Determination

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RECOMMENDED that Council approve:

 

(1)          The overall financial position for the 2018/19 annual capital programme.

(2)          The amendments and further funding requests to the Council’s annual capital programme for 2019/20; and

(3)          An additional £10 Million to allow consideration of any further potential commercial opportunities if they arise.

 

Reason for Decision:

As set out in the report.

 

 

 

Lead officer: Sally Reeve


09/07/2019 - Overview of Revenue Budget ref: 1940    Recommendations Approved

Decision Maker: Executive

Made at meeting: 09/07/2019 - Executive

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

Agreed

RECOMMENDED that Council notes and approves (where applicable):

 

(1)   That the net transfer of £1,717,058 to Earmarked Reserves as detailed in paragraph 9.3.6 is approved.

 

(2)  That supplementary budgets of £2,344,257 be approved as detailed in paragraph 9.3.8

 

(3)  That Earmarked Reserves at 31 March 2019 be noted;

 

(4)  That the Council Tax account and collection rate be noted;

 

(5)  That the outstanding sundry debt, aged debt analysis and debt write-off figures be noted;

 

(6)  That the creditor payments performance be noted;

 

(7)   By taking into account the overall financial position of the Council, the General Fund working balance at 31 March 2019, be approved at £4,395,024;

 

(8)  That the Housing Revenue Account working balance at 31 March 2019 is approved at £10,025,355 and the Council Own Build working balance is approved at £274,855.

 

Reason for Decision:

As set out in the report.

 

 

 

Lead officer: David Hodgson


04/07/2019 - To purchase a property at a value (being half the value of the property, as determined by the Council's valuer) ref: 1933    Recommendations Approved

To purchase a property at a value (being half the value of the property, as determined by the Council's valuer)

Decision Maker: Director - Bindu Arjoon

Decision published: 04/07/2019

Effective from: 04/07/2019

Lead officer: Lawrence Blake


04/07/2019 - To offer up a set amount of fees to acquire a commercial premises ref: 1932    Recommendations Approved

To offer up a set amount of fees to acquire a commercial premises.

Decision Maker: Director - David Bartram

Decision published: 04/07/2019

Effective from: 04/07/2019

Lead officer: David Hodgson