Issue - meetings

To consider the report of the Cleansing & Fleet Manager.

The Cleansing and Fleet Manager presented a report which described the procurement process for the Council’s supply and maintenance of vehicles, and sought Member’s endorsement for the awarding of the contract to Supplier C.

It was noted that the table in Paragraph 10.28 of the report contained an adding-up error: the correct total score for Supplier C was 920.00 points, rather than 320.00 as stated on the report.  The Cleansing and Fleet Manager confirmed that this meant that Supplier C’s tender was both the lowest cost and the highest scoring on quality criteria.

During discussion, the following points were raised:-

·         This contract ensures that a flexible approach could be taken to the future provision of vehicles for the Council’s fleet so that it can take account of changes in government legislation;

·         Such flexibility would allow the authority to ensure its sustainable city credentials could be maintained, by replacing its current vehicles with those of a more sustainable nature (e.g. electric) as appropriate;

·         That the use of local supply chains to provide maintenance services be welcomed as it supported local businesses.

RESOLVED that:-

(1)     the contract be awarded jointly with Mid Devon District Council for the supply and maintenance of vehicles to Supplier C with effect from 1 June 2019 for a term of seven years with an option for a seven year extension; and 

(2)     the Cleansing and Fleet Manager be authorised to explore further opportunities for joint working for Fleet Management.