Issue - meetings

To consider the report of the Director Finance.

Agreed:

RECOMMENDED that Council approve:-

(1)   the revised Procurement and Contract Procedures in Appendix A of the report;

(2)   the revised Procedural Note – Exemptions in Appendix B of the report; and

(3)   the authorisation for the Director Finance in conjunction with the relevant Portfolio Holder to make minor changes to the Contract Procedure Rules as defined below and that any changes be reported to Members as part of the wider update on progress:

·        Changes in statutory framework, such as references to new or updated legislation;

·        Changes in titles, names or terminology; and

·        Changes consequential to other constitutional changes already made.

Reason for Decision: As set out in the report.

The Executive received the report on updating the procurement contract procedures to ensure that the Council’s procedure rules were up to date to ensure full transparency for public resources and that the roles and accountabilities were correct.

Particular reference was made to:-

·         changes to the references for the Official Journal of the European Union (OJEU) had been changed following the EU Exit to the Government Procurement Agreement (GPA);

·         the inclusion of updates to the 2021 subsidy control bill;

·         the inclusion of the provision to reserve below threshold procurements to  suppliers by location and for SMEs/ VCSEs;

·         the exemption form captured all contracts directly awarded by the Council; and

·         general administrative amendments that had been made to reflect changes to job titles and web links.

RECOMMENDED that Council approve:-

(1)        the revised Procurement and Contract Procedures in Appendix A of the report;

(2)        the revised Procedural Note – Exemptions in Appendix B of the report; and

(3)        the authorisation for the Director Finance in conjunction with the relevant Portfolio Holder to make minor changes to the Contract Procedure Rules as defined below and that any changes be reported to Members as part of the wider update on progress:

·         Changes in statutory framework, such as references to new or updated legislation;

·         Changes in titles, names or terminology; and

·         Changes consequential to other constitutional changes already made.