Agenda and minutes

Venue: Guildhall, High Street, Exeter

Contact: Sarah Selway, Democratic Services Manager (Committees)  Telephone 01392 265275 or email  sarah.selway@exeter.gov.uk

Items
No. Item

49.

Minutes pdf icon PDF 140 KB

To sign the minutes of the Ordinary and Extraordinary meetings held on 26 July 2016.

 

 

Additional documents:

Minutes:

The minutes of the Ordinary Meeting held on 26 July 2016, as well as the Extraordinary meeting of the same date, were moved by the Leader and seconded by Councillor Sutton, taken as read and signed as correct.

 

50.

Apologies

Minutes:

Apologies for absence were received from Councillors Foale, Leadbetter, Musgrave and Newby.

 

51.

Official Communications

Minutes:

On behalf of the Council, the Lord Mayor recorded her congratulations to Councillors Baldwin, Bialyk, Packham, Pearson and Lamb who had got married over the summer. 

 

The Lord Mayor congratulated the Chief Executive & Growth Director who had been named “Property Personality of the Year” at the South West Property Awards. She also referred to the City Council, along with Teignbridge District Council, receiving the “Tourism Event of the Year” award by the English Riviera and South Devon Tourism and Hospitality Awards, for its work on bringing the Radio One Big Weekend to Exeter; Exeter’s success in Britain in Bloom; and the 19240 Shrouds of the Somme Project, which had been shortlisted for two awards in the Remember World War One awards. She thanked all the officers involved in these nominations and successes which showed what a vibrant and diverse City Exeter is.

 

52.

Planning Committee - 25 July 2016 pdf icon PDF 295 KB

Minutes:

The minutes of the Planning Committee of 25 July 2016 were presented by the Chair, Councillor Sutton, and taken as read.

 

RESOLVED that the minutes of the Planning Committee held on 25 July 2016 be received.

 

53.

Planning Committee - 5 September 2016 pdf icon PDF 135 KB

Minutes:

The minutes of the Planning Committee of 5 September 2016 were presented by the Chair, Councillor Sutton, and taken as read.

 

RESOLVED that the minutes of the Planning Committee held on 5 September 2016 be received.

 

54.

Planning Committee - 3 October 2016 pdf icon PDF 231 KB

Minutes:

The minutes of the Planning Committee of 3 October 2016 were presented by the Chair, Councillor Sutton, and taken as read.

 

RESOLVED that the minutes of the Planning Committee held on 3 October 2016 be received.

 

55.

Planning Committee - Special - 5 October 2016 pdf icon PDF 113 KB

Minutes:

The minutes of the Special Planning Committee of 5 October 2016 were presented by the Chair, Councillor Sutton, and taken as read.

 

In respect of Minute 78 (Declarations of Interest), a Member raised a question with regards to the Transport Club and the possibility of potential Member’s conflict of interest.

 

The Corporate Manager Legal Services/Monitoring Officer clarified that any issues regarding the Transport Club were not a matter for this Authority and that the Council had a Member’s complaints procedure should a person have an issue with a Member’s code of conduct.

 

In respect of Minute 79 (Planning Application No.16/0890/02 – Land to Exeter Bus and Coach Station Re-development area, Paris Street, Exeter) and in response to a Member, the Chair agreed with him that the development was a positive step for Exeter to provide a new, fit for purpose, bus station built to Passivhaus standards.

 

RESOLVED that the minutes of the Special Planning Committee held on 5 October 2016 be received.

 

56.

Licensing Committee - 19 July 2016 pdf icon PDF 8 KB

Minutes:

The minutes of the Licensing Committee of 19 July 2016 were presented by the Chair, Councillor Spackman, and taken as read.

 

RESOLVED that the minutes of the Licensing Committee held on 19 July 2016 be received.

 

57.

Licensing Committee - 20 September 2016 pdf icon PDF 62 KB

Minutes:

The minutes of the Licensing Committee of 20 September 2016 were presented by the Chair, Councillor Spackman, and taken as read.

 

RESOLVED that the minutes of the Licensing Committee held on 20 September 2016 be received.

 

58.

People Scrutiny Committee - 1 September 2016 pdf icon PDF 168 KB

Minutes:

The minutes of the People Scrutiny Committee of 1 September 2016 were presented by the Chair, Councillor Wardle, and taken as read.

 

RESOLVED that the minutes of the People Scrutiny Committee held on 1 September 2016 be received.

 

59.

Place Scrutiny Committee - 8 September 2016 pdf icon PDF 226 KB

Additional documents:

Minutes:

The minutes of the Place Scrutiny Committee of 8 September 2016 were presented by the Chair, Councillor Brimble, and taken as read.

 

RESOLVED that the minutes of the Place Scrutiny Committee held on 8 September 2016 be received.

 

60.

Corporate Services Scrutiny Committee - 29 September 2016 pdf icon PDF 94 KB

Minutes:

The minutes of the Corporate Services Scrutiny Committee of 29 September 2016 were presented by the Chair, Councillor Sheldon, and taken as read.

 

In respect of Minute 13 (An Energy Neutral Council – A Renewables and Energy Efficiency Programme Update), the Portfolio Holder for Support Services welcomed the Council’s achievement in winning the Local Government Chronicle Environment award for the Renewables and Energy Efficiency Programme and for a drop in CO2 emissions by 29% since 2009.

 

The Leader stated that the Council would continue to explore ways to reduce energy consumption and invest in renewable energy.

 

RESOLVED that the minutes of the Corporate Services Scrutiny Committee held on 29 September 2016 be received.

 

61.

Audit and Governance Committee - 28 September 2016 pdf icon PDF 163 KB

Minutes:

The minutes of the Audit and Governance Committee of 28 September 2016 were presented by the Chair, Councillor Vizard, and taken as read.

 

RESOLVED that the minutes of the Audit and Governance Committee held on 28 September 2016 be received.

 

62.

Strata Joint Scrutiny Committee - 15 September 2016 pdf icon PDF 101 KB

Minutes:

The minutes of the Strata Joint Scrutiny Committee of 15 September 2016 were presented by Councillor Lyons and taken as read.

 

RESOLVED that the minutes of the Strata Joint Scrutiny Committee held on 15 September 2016 be received.

 

63.

Strata Joint Executive Committee - 27 September 2016 pdf icon PDF 80 KB

Minutes:

The minutes of the Strata Joint Executive Committee of 27 September 2016 were presented by Councillor Sutton, and taken as read.

 

RESOLVED that the minutes of the Strata Joint Executive Committee held on 27 September 2016 be received and, where appropriate, any recommendations contained therein approved.

 

64.

Executive - Special - 23 August 2016 pdf icon PDF 11 KB

Minutes:

The minutes of the Special Executive of 23 August 2016 were presented by the Leader, Councillor Edwards, and taken as read.

 

RESOLVED that the minutes of Special Executive held on 23 August 2016 be received.

 

65.

Executive - 13 September 2016 pdf icon PDF 126 KB

Minutes:

The minutes of the Executive of 13 September 2016 were presented by the Leader, Councillor Edwards, and taken as read.

 

In respect of Minute 100 (Delivering the Parking Strategy; Tariffs, Designations and Permits) and in response to a Member, the Leader clarified the position with regards to the offer of free parking to support Blue Badge Holders in all the Pay & Display car parks.

 

The Portfolio Holder for Economy and Culture stated the Parking Places Order would be made in line with legislative requirements in due course.

 

RESOLVED that the minutes of Executive held on 13 September 2016 be received and, where appropriate, adopted.

 

66.

Executive - 11 October 2016 pdf icon PDF 93 KB

Minutes:

The minutes of the Executive of 11 October 2016 were presented by the Leader, Councillor Edwards, and taken as read.

 

RESOLVED that the minutes of Executive held on 11 October 2016 be received and, where appropriate, adopted.

 

67.

Questions from Members of the Council under Standing Order No. 8

Minutes:

In accordance with Standing Order No. 8, the following questions were put by Councillor Prowse to the Leader.

 

Question – Pursuant to the recent approval of reserved matters in connection with the bus station and leisure pool is the Leader now in a position to inform the Council the date when this Council as planning authority will advertise the prohibition of vehicles notice for upper Paris Street?

 

The Leader responded that he understood that the application for the prohibition of motor vehicles in Paris Street would be submitted to the Secretary of State at the time that the Crown Estates made the reserved matters application for approval of the detailed design of the commercial parts of the scheme and Paris Street. This was likely to be late October.

 

Question - The Leisure Pool.  Pursuant to the recent approval of the reserved matters for the leisure pool can the Leader be satisfied that the Passivhaus system approach to this pool is the right one?

 

The Leader responded that the economic drivers for adopting the Environmental Standards including Passivhaus were:

 

·         Modelling of the building design showed that the anticipated revenue savings as a consequence of adopting a Passivhaus approach would generate at least £170,000 per annum heating cost savings. This revenue saving, when modelled within the Business Plan, provided a robust business case for increasing the facility offer and therefore the operational revenue payback to the Council. 

 

·         The capital cost increase for adopting the Environmental Factors is approximately 10% and recoverable within 11 years of the lifetime of the new facility. This is based on today's energy costs which are likely to increase and therefore strengthen the business cost for adopting a low energy design approach.