Agenda and minutes

Venue: Guildhall, High Street, Exeter

Contact: Sarah Selway, Democratic Services Manager (Committees)  Telephone 01392 265275 or email  sarah.selway@exeter.gov.uk

Items
No. Item

33.

Apologies

Minutes:

Apologies for absence were received from Councillors Baldwin, Foggin, Henson D, Keen, Morris, Leadbetter and Sills.

 

34.

Minutes pdf icon PDF 209 KB

To sign the minutes of the Ordinary Meeting held on 25 April 2017 and of the Annual Meeting held on 16 May 2017.

 

Additional documents:

Minutes:

The minutes of the Ordinary Meeting held on the 25 April 2017 and the Annual Meeting held on the 16 May 2017 were moved by the Leader and seconded by Councillor Sutton, taken as read and signed as correct.

 

35.

Official Communications

Minutes:

The Lord Mayor announced that the live broadcasting of last week’s Extraordinary Council meeting had reached more than 27,000 people with 7,900 having watched all/part of it and 1,600 watching it live on the night. This reflected the level of interest of the general public in Council meetings and the decisions making process.

 

The Lord Mayor drew Members attention to the successful application for the continuation of funding for a number of arts organisations in the City, including RAMM.  The level of support from the Arts Council clearly showed that it accepted the importance the City placed on the provision of arts.

 

On behalf of the Council, the Lord Mayor thanked all those involved in the success of the recent Mitsubishi Rugby Sevens and congratulated the Exeter Chiefs on being crowned Aviva Premiership champions, after a nail-biting final at Twickenham at the end of May.

 

The Lord Mayor congratulated Councillor Foggin on her appointment last week as a County Alderman which was a much deserved honour recognising the service she had given Devon County Council, as well as the residents of Exeter.

 

 

36.

Planning Committee - 24 April 2017 pdf icon PDF 240 KB

Minutes:

The minutes of the Planning Committee of 24 April 2017 were presented by the Deputy Chair, Councillor Lyons, and taken as read.

 

RESOLVED that the minutes of the Planning Committee held on 24 April 2017 be received.

 

37.

Planning Committee - 22 May 2017 pdf icon PDF 101 KB

Minutes:

The minutes of the Planning Committee of 22 May 2017 were presented by the Chair, Councillor Gottschalk, and taken as read.

 

RESOLVED that the minutes of the Planning Committee held on 22 May 2017 be received.

 

38.

Planning Committee - 26 June 2017 pdf icon PDF 98 KB

Minutes:

The minutes of the Planning Committee of 26 June were presented by the Deputy Chair, Councillor Lyons, and taken as read.

 

RESOLVED that the minutes of the Planning Committee held on 26 June 2017 be received.

 

39.

Licensing Committee - 18 July 2017 pdf icon PDF 90 KB

Minutes:

The minutes of the Licensing Committee of 18 July 2017 were presented by the Chair, Councillor Spackman, and taken as read.

 

RESOLVED that the minutes of the Licensing Committee held on 18 July 2017 be received.

 

 

 

40.

People Scrutiny Committee - 1 June 2017 pdf icon PDF 367 KB

Minutes:

The minutes of the People Scrutiny Committee of 1 June 2017 were presented by the Chair, Councillor Wardle, and taken as read.

 

RESOLVED that the minutes of the People Scrutiny Committee held on 1 June 2017 be received.

 

41.

Place Scrutiny Committee - 12 June 2017 pdf icon PDF 329 KB

Minutes:

The minutes of the Place Scrutiny Committee of 12 June 2017 were presented by the Deputy Chair, Councillor Lyons, and taken as read.

 

In respect of Minute 24 (Scrutiny Committee Portfolio Holders’ Year End – June 2017) and in response to a Member, the Portfolio Holder for Place clarified that a Recycling Advisor had been appointed to work with local residents to improve the recycling rates; the signs for the Public Spaces Protection Order (PSPO) would be put up in August and enforcement of the order would commence; and he had been invited on a walking tour with Local Councillors around the St James Ward to view the issues with cleansing and recycling and he was happy to meet with Local Ward Councillors to address issues that they may have with cleansing.

 

RESOLVED that the minutes of the Place Scrutiny Committee held on 12 June 2017 be received.

 

42.

Corporate Services Scrutiny Committee - 22 June 2017 pdf icon PDF 142 KB

Minutes:

The minutes of the Corporate Services Scrutiny Committee of 22 June 2017 were presented by the Chair, Councillor Sheldon, and taken as read.

 

RESOLVED that the minutes of the Corporate Services Scrutiny Committee held on 22 June 2017 be received.

 

43.

Audit and Governance Committee - 21 June 2017 pdf icon PDF 98 KB

Minutes:

The minutes of the Audit and Governance Committee of 21 June 2017 were presented by the Chair, Councillor Vizard, and taken as read.

 

In respect of Minute 20 (Review of the Corporate Governance Risk Register) and in response to a Member, the Chair clarified the risk assessments for Legionella were on target.

 

RESOLVED that the minutes of the Audit and Governance Committee held on 21 June 2017 be received.

 

44.

Strata Joint Scrutiny Committee - 15 June 2017 pdf icon PDF 97 KB

Minutes:

The minutes of the Strata Joint Scrutiny Committee of 15 June 2017 were presented by Councillor Lyons and taken as read.

 

In respect of Minute 30 (Strata IT Director Report) and in response to a Member, Councillor Lyons clarified that Strata were very diligent in constantly monitoring any possible cyber threats.

 

RESOLVED that the minutes of the Strata Joint Scrutiny Committee held on 15 June 2017 be received.

 

45.

Strata Joint Executive Committee - 20 June 2017 pdf icon PDF 105 KB

Minutes:

The minutes of the Strata Joint Executive Committee of 20 June 2017 were presented by Councillor Edwards, and taken as read.

 

RESOLVED that the minutes of the Strata Joint Executive Committee held on 20 June 2017 be received and, where appropriate, any recommendations contained therein approved.

 

46.

Executive - 13 June 2017 pdf icon PDF 80 KB

Minutes:

The minutes of the Executive of 13 June 2017 were presented by the Leader, Councillor Edwards, and taken as read.

 

In respect of Minute 60 (Purchase and Conversion for a Property for Temporary Accommodation) and in response to a Member, the Portfolio Holder for People confirmed this property would be managed along with other units in the area.

 

RESOLVED that the minutes of Executive held on 13 June 2017 be received and, where appropriate, adopted.

 

47.

Executive - 11 July 2017 pdf icon PDF 123 KB

Minute 71, 72 and 73 will be considered by Extraordinary Council on 19 July 2017.

 

Minutes:

The minutes of the Executive of 11 July 2017, with the exception of minutes 71 and 73 which had already been considered at Extraordinary Council on 19 July 2017, were presented by the Leader, Councillor Edwards, and taken as read.

 

In respect of Minute 67 (Community Builders roles and Neighbourhood portion of CIL/ Grants Roots Grants), the Portfolio Holder for Health & Wellbeing, Sport and Communities welcomed this Community Infra-Structure Levy (CIL) funding of £3.75 million over 10 years to engage with local communities and to support the introduction of Community Builders. £610,000 of New Homes Bonus (NHB) monies had been set aside for community activities with communities in Topsham and Alphington already benefiting from some of these funds.  In response to a Member, he clarified that there was scrutiny of the grants process through the Exeter Community Forum and the Grass Roots Panel with recommendations coming back to Executive and Council.

 

The Leader welcomed use of CIL and NHB monies to support, engage and build communities in the City.

 

In relation to Minute 69 (Appointment to Outside Bodies):-

 

RESOLVED that the following appointments be agreed:-

 

Exeter Dispensary and Aid in Sickness Fund - Councillor Edwards and Leadbetter

 

RESOLVED that, with the exception of minutes 71 and 73 (Proposals to commence the Leisure Complex and Swimming Poll and Bus Station), which had been considered and approved at the Extraordinary Council Meeting on 19 July 2017, the minutes of Executive held on 11 July 2017 be received and, where appropriate, adopted.