Agenda and minutes

To sign the minutes of the Ordinary and Extraordinary Meetings held on 25 July 2017.

The minutes of the Ordinary meeting and Extraordinary meeting held on 25 July 2017 were moved by the Leader and seconded by Councillor Sutton, taken as read and signed as correct.

Apologies for absence were received from Councillors Foggin, Lamb and Leadbetter.

The Council observed a minute’s silence in memory of Jean Hadley a former Councillor who had recently passed away, she had served as a Liberal Democrat Councillor for four years from 2002. 

On behalf of the Council, the Lord Mayor congratulated the Communications Team who had recently won the “Creative use of Digital Citizen Engagement” category, for their coverage of the fire at the Royal Clarence Hotel, at the 2017 Granicus Digital Strategy Awards.

The Lord Mayor thanked all those involved in the successful organisation of the recent “Lost Weekend” event.

The Lord Mayor advised that she had the opportunity to meet the new Naval Regional Commander for the South West – Brigadier Frasier – who had taken over from Commodore Jamie Miller, who would be a hard act to follow. She also announced that it had given her great pleasure to preside over the inauguration of Rob Baxter as a Freeman of the City.

The Lord Mayor welcomed the two new Directors David Bartram and Jo Yelland.

The minutes of the Planning Committee of 24 July 2017 were presented by the Chair, Councillor Gottschalk, and taken as read.

RESOLVED that the minutes of the Planning Committee held on 24 July 2017 be received.

The minutes of the Planning Committee of 31 July 2017 were presented by the Chair, Councillor Gottschalk, and taken as read.

RESOLVED that the minutes of the Planning Committee held on 31 July 2017 be received.

The minutes of the Planning Committee of 4 September 2017 were presented by the Chair, Councillor Gottschalk, and taken as read.

RESOLVED that the minutes of the Planning Committee held on 4 September 2017 be received.

The minutes of the Planning Committee of 2 October 2017 were presented by the Deputy Chair, Councillor Lyons and taken as read.

RESOLVED that the minutes of the Planning Committee held on 2 October 2017 be received.

The minutes of the Licensing Committee of 19 September 2017 were presented by the Chair, Councillor Spackman, and taken as read.

RESOLVED that the minutes of the Licensing Committee held on 19 September 2017 be received.

The minutes of the People Scrutiny Committee of 7 September 2017 were presented by the Chair, Councillor Wardle, and taken as read.

In respect of Minute 31 (Exeter Safesleep) and in response to a Member, the Portfolio Holder for People clarified that a provider for the forthcoming Safesleep winter service had not to date been appointed.

RESOLVED that the minutes of the People Scrutiny Committee held on 7 September 2017 be received.

The minutes of the Place Scrutiny Committee of 14 September 2017 were presented by the Chair, Councillor Sills, and taken as read.

In respect of Minute 44 (Review of Strategic Parking Performance) and in response to a Member, the Portfolio Holder for City Transformation, Energy and Transport clarified that there was not a target for weekdays vehicle parking in the city, the main aspiration being to increase dwell time within the city centre.

RESOLVED that the minutes of the Place Scrutiny Committee held on 14 September 2017 be received.

The minutes of the Corporate Services Scrutiny Committee of 28 September 2017 were presented by the Chair, Councillor Sheldon, and taken as read.

In respect of Minute 32 (Questions for Members of the Council under Standing Order 20) and in response to a Member, the Portfolio Holder for Support Services advised that the Council had a robust procurement procedure in place. A revised Procurement Policy would be brought forward in due course which would include paying the living wage, using local labour and supporting sustainability as appropriate.

RESOLVED that the minutes of the Corporate Services Scrutiny Committee held on 28 September 2017 be received.

The minutes of the Audit and Governance Committee of 20 September 2017 were presented by the Chair, Councillor Vizard, and taken as read.

RESOLVED that the minutes of the Audit and Governance Committee held on 20 September 2017 be received.

The minutes of the Strata Joint Scrutiny Committee of 6 September 2017 were presented by Councillor Sheldon and taken as read.

RESOLVED that the minutes of the Strata Joint Scrutiny Committee held on 6 September 2017 be received.

The minutes of the Strata Joint Executive Committee of 26 September 2017 were presented by Councillor Edwards, and taken as read.

In respect of Minute 32 (Strata IT Director’s Report) and in response to a Member, the Portfolio Holder for Support Services commented that in light of the IT issues that caused the failure of the Global Desktop, mitigation measures were being put in place and a review undertaken.

RESOLVED that the minutes of the Strata Joint Executive Committee held on 26 September 2017 be received.

The minutes of the Executive of 12 September 2017 were presented by the Leader, Councillor Edwards, and taken as read.

RESOLVED that the minutes of Executive held on 12 September 2017 be received and, where appropriate, adopted.

The minutes of the Executive of 10 October 2017 were presented by the Deputy Leader, Councillor Sutton, and taken as read.

RESOLVED that the minutes of Executive held on 10 October 2017 be received and, where appropriate, adopted.

This Council support bestowing Freedom of the City status on the Devon and Cornwall Constabulary, Devon and Somerset Fire and Rescue Service and the Southwest Ambulance Service Trust who have, over the years, gone above and beyond the call of duty for the citizens of this great City 24/7, 365 days a year without thought for themselves.

Councillors Hannaford and Prowse declared an interest as Members of the Devon & Somerset Fire & Rescue Authority and they left the meeting during discussion of the item.

Councillor Newby, seconded by Councillor Baldwin, moved a Notice of Motion in the following terms:-

This Council support bestowing Freedom of the City status on the Devon and Cornwall Constabulary, Devon and Somerset Fire and Rescue Service and the Southwest Ambulance Service Trust who have, over the years, gone above and beyond the call of duty for the citizens of this great City 24/7, 365 days a year without thought for themselves.

The Leader proposed an amendment that in accordance with Standing Order 6 (5) this motion be referred to Executive for a report and then be brought back to Council in due course. This was seconded by Councillor Sutton.

The amendment was carried and became the substantive motion.

RECOMMENDED that this motion be referred to Executive for a report and then be brought back to Council in due course.