Agenda and draft minutes

Virtual Meeting, Planning Committee - Monday 18th January 2021 5.30 pm

Venue: Legislation has been passed that allows Council's to conduct Committee meetings remotely

Contact: Howard Bassett, Democratic Services Officer (Committees)  01392 265107 or email

No. Item


Minutes pdf icon PDF 343 KB

To approve and sign the minutes of the meeting held on 14 December 2020.




The minutes of the meeting held on 14 December 2020 were taken as read and approved as correct to be signed by the Chair at the earliest possible convenience.




Declarations of Interest

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item. Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.



A Member declared the following interest:-




Councillor Sparkes

Min. No. 4 - disclosable pecuniary interest




Planning Application No. 19/1375/OUT - Hill Barton Farm, Hill Barton Road, Exeter pdf icon PDF 422 KB

To consider the report of the Director City Development, Housing and Supporting People.


Additional documents:


The Principal Project Manager (Development) (PJ) presented the outline application for up to 200 dwellings (Approval sought for details of access only, with scale, layout, appearance and landscaping all reserved for future consideration).


The Principal Project Manager (Development) provided a description of the site and the development, went through the site location and referred to a change in the recommendation from refusal to that of approval following the applicant’s confirmation that their proposed offer of 10% affordable housing had been increased to a policy complaint 35% affordable housing. He referred to the following key issues:-


·         the allocation of the site within the strategic housing allocation of the Hill Barton Master Plan;

·         previous permission for housing had been granted in 2013 which had lapsed and which had proposed 25% affordable housing provision which fell short of the policy compliant requirement of 35%;

·         a detailed illustrative plan provided by the applicant of the proposed house types and location, noting that the application was in outline;

·         having initially concluded that the scheme could only generate a 10% level of affordable housing on site, being 20 units out of a possible total of 200, the applicant had now proposed a policy compliant figure of 35%, being 70 affordable units which was a significant contribution towards the Council’s Five Year Housing Supply;

·         the inclusion of a condition to ensure the provision of apolicy compliant level of open space together with a Multi-Use Games Area and play space for the remainder of the development to the north within the Ridge Line Park as identified in the Hill Barton Masterplan to compensate for the shortfall onsite. Discussions had already taken place with the applicant regarding the area and the form that this would take;

·         a change to the recommendation of approval to no longer require the applicant to enter into a bond to provide a future area of open space in an area outside their control with a condition requiring 10% open space on the application site with a flexibility to reduce it if facilities are provided on the Ridge Line in a future application; and

·         significant financial contribution of over £385,000 towards sustainable transport measures and an education contribution of over £679,000 towards special education and secondary schools.


Lyndon Bent spoke against the application. He raised the following points:-


·         represent the residents of Sidbury Close and Membury Crescent;

·         do not object to residential development but concerned about access and safety of the area of Hill Barton as a whole;

·         the outcome of this larger scale site is pivotal to the enjoyment of the existing residents of Hill Barton Vale and Rougemont Park;

·         this application forms the likelihood of 100 more properties than the original structure plan, while the current access to existing development is already under considerable strain, particularly at Heritage Way and Peppercombe Avenue.

·         if the Trip Generation recording was undertaken during any stage of the Pandemic since March 2020 it is not a true reflection of normal usage;

·         the provision of double yellow  ...  view the full minutes text for item 3.


Planning Application No. 20/1200/FUL - Flying Horse, Dryden Road, Exeter pdf icon PDF 254 KB

To consider the report of the Director City Development, Housing and Supporting People.


Additional documents:




Councillor Sparkes declared a disclosable pecuniary interest and left the meeting during consideration of this item.


The Project Manager (Planning) presented the application for construction of two storey building containing four flats. He described the development as comprising a two storey block, in contemporary design, containing four self-contained flats with a communal amenity space provided at the rear as well as private spaces for each of the flats. Car parking spaces and storage areas for bins and bicycles were also incorporated into the scheme, the Project Manager stating in response to a Member that normally it would be expected that the cycle parking area of eight spaces would be covered.


The Project Manager also reported:-


·         the principle of housing development had been previously agreed when a development of two dwellings had been supported in 2017;

·         Devon County Council had requested payment of £14,235 to mitigate the impact on local secondary schools which the applicant had agreed to pay; and

·         the 19% improvement on energy efficiency should be beyond the current building regulations standards.


The recommendation was for approval, subject to the conditions as set out in the report.


The recommendation was moved and seconded and, following a vote, was carried unanimously.


RESOLVED that, subject to the completion of a legal agreement under Section106 Agreement under the Town and Country Planning Act 1990 (as amended) to secure a financial contribution of £14,000 towards secondary education the Assistant Service Lead City Development be authorised to APPROVE planning permission for construction of two storey building containing four flats, subject also to the following conditions:


1)         The development to which this permission relates must be begun not later than the expiration of three years beginning with the date on which this permission is granted.

Reason: To ensure compliance with sections 91 and 92 of the Town and Country Planning Act 1990.


2)         The development hereby permitted shall not be carried out otherwise than in strict accordance with the submitted details received by the Local Planning Authority on 09 December 2020 (including dwg. nos. 267:1:01 Rev. H, 267:1:02 Rev. C, 267:1:03 Rev. B and 267:4:01 Rev. C) as modified by other conditions of this consent.

Reason: In order to ensure compliance with the approved details.


3)         Pre-Commencement Condition: No development (including ground works) or vegetation clearance works shall take place until a Construction Method Statement has been submitted to, and approved in writing by, the Local Planning Authority. The Statement shall provide for:

a) The site access point(s) of all vehicles to the site during the construction phase;

b) The parking of vehicles of site operatives and visitors;

c) The areas for loading and unloading plant and materials;

d) Storage areas of plant and materials used in constructing the development;

e) The erection and maintenance of securing hoarding, if appropriate;

f) Wheel washing facilities;

g) Measures to control the emission of dust and dirt during construction;

h) No burning on site during construction or site preparation works;

i) Measures to minimise noise  ...  view the full minutes text for item 4.


List of Decisions Made and Withdrawn Applications pdf icon PDF 16 KB

To consider the report of the Director City Development, Housing and Supporting People.


Additional documents:


The report of the Director City Development, Housing and Supporting People was submitted.


RESOLVED that the report be noted.



Appeals Report pdf icon PDF 114 KB

To consider the report of the Director City Development, Housing and Supporting People.



The schedule of appeal decisions and appeals lodged was submitted.


RESOLVED that the report be noted.