Agenda and minutes

Scrutiny Committee - Resources - Thursday 2nd October 2014 5.00 pm

Venue: Rennes Room, Civic Centre, Paris Street, Exeter

Contact: Sharon Sissons, Democratic Services Officer (Committees) Telephone 01392 265115 or email sharon.sissons@exeter.gov.uk

Items
No.	Item
43.	Declarations of Interest Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item. Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting. Minutes: No declarations of discloseable pecuniary interest were made.
	MATTER FOR CONSIDERATION BY EXECUTIVE
44.	Arrangements for the Provision for the Joint Management of Strata PDF 101 KB View the background to item 44. To consider the report of the Corporate Manager - Legal Services and Monitoring Officer. Additional documents: JEC and JSC Rules of Procedure v 6 19 09 14 CLEAN Final , item 44. PDF 133 KB Minutes: The Assistant Director Finance presented a report which outlined a proposed structure for the governance and scrutiny of Strata, as part of the organisational arrangements for a shared ICT service through a wholly owned company with Teignbridge District Council and East Devon District Council, with a proposed commencement date of 1 November 2014. The following structure for the governance and scrutiny of Strata would be required to be set up:- · A Joint Executive Committee (JEC) to govern Strata, and · A Joint Scrutiny Committee (JSC) to scrutinise Strata. The main provisions of the governance structure were included in the terms of reference and rules of procedure for the JEC and JSC, which were included in an Appendix to the report. Each of the partner authorities had to consider the report and amend their individual constitutions. The Assistant Director responded to Members’ comments:- the chairmanship of the individual JEC and JSC Committees would be agreed annually. the decision to agree the constitution had not identified any impact on equalities and diversity as the purpose of the report had been to consider the governance arrangements. existing staff would be Tuped across to the new Strata company and negotiations were ongoing to ensure that current and future staff retained their current benefits as part of the Devon Pension Scheme. Teignbridge District Council and East Devon District Council had already considered and approved the governance arrangements for Strata at their respective Executive and Cabinet meetings to ensure that the company would be up and running by 1 November. Members were supportive of the innovative approach. It was noted that Teignbridge District Council and East Devon District Council had also supported and Exeter City Council’s Scrutiny Committee - Resources now supported the recommendations and requested that Executive and Council approve:- (1) the appointment of a Joint Executive Committee (JEC) together to govern Strata with effect from the ‘go live’ date on the 1 November 2014; (2) the appointment of the Leader of Exeter City Council to the JEC; (3) the JEC’s terms of reference set out in the Appendix and summarised in paragraph 9 of the circulated report; (4) the adoption of the Rules of Procedure for the JEC as set out in the Appendix to the circulated report; (5) the composition and delegation to the Strata Management Board as set out in paragraph 13 of the circulated report. And that Exeter City Council’s Constitution be amended accordingly for the :- (6) appointment of a Joint Scrutiny Committee (JSC); (7) agreement of the JSC Terms of Reference as set out in paragraph 10- 2 of the circulated report; (8) nomination of a total of three members from each authority to sit on the JSC in compliance with the rules on political balance; (9) adoption of the Rules of Procedure for the JSC set out in the Appendix included in the circulated report.