Agenda and minutes

Licensing Sub-Committee - Wednesday 20th December 2023 10.00 am

Venue: Rennes Room, Civic Centre, Paris Street, Exeter

Contact: Sharon Sissons, Democratic Services Officer  Telephone 01392 265115 or email

No. Item


Appointment of Chair

To appoint a Chair for the meeting.



Councillor Asvachin was appointed as Chair for this meeting.



Declarations of Interest

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.



No declarations of interest were made by Members.



Application to Vary the Premises Licence - Sandy Park Stadium, Sandy Park Way, Exeter EX2 7NN pdf icon PDF 151 KB

To consider the report of the Service Lead - Environmental Health & Community Safety.


Additional documents:


The Chair introduced the Members of the Licensing Sub-Committee together with the Legal Advisor, the Apprentice Solicitor, the Principal Licensing Officer and the Democratic Services Officer.


The Legal Advisor explained that a preliminary issue of compliance with the Licensing Act 2003 (Premises licences and club premises certificates) Regulations 2005 (‘the Regulations’) had to be determined and explained the procedure to the parties.  


Members were advised that the publication of the advertisement for the application made in the local newspaper, was within 12 working days and not 10 working days as required by the Regulations.  The Applicant had complied with the Regulations as detailed in the report. The parties were invited to make submissions on this matter and advised that the Licensing Sub-Committee would determine this issue before a full hearing could proceed.


Upon hearing the submissions all parties left the room for the Members to deliberate.  The Licensing Sub-Committee determined that the Applicant had substantially complied with the Regulations and therefore the publication of the advertisement in the local newspaper within 12 working days instead of 10 had not  caused substantial injustice or prejudice.  The hearing for the application could proceed.


The Legal Advisor set out the hearing procedure and all parties in attendance, agreed that the procedure was understood.  


The Licensing Officer presented the application which sought the variation of a premises licence.  The variation submitted applies to events only.  The variation sought to:-


  • Permit a finish time on Sunday at an outdoor live music event of 22:30hrs varying from the current 21:30hrs.
  • To allow up to six music events, between 1 May and 15 July each year, avoiding local school holidays.  This is a reduction in the number of permitted events and time period in which they can occur, from the current licence.
  • Add additional conditions as set out in the Operating Schedule at part M of the Application.


The Applicant had provided a copy of the Event Management Plan in respect of events carried out in 2023 in support of the application.  This was attached at Appendix C.


There had been one representation from a local resident objecting to the variation relating to the following Licensing Objectives:


  • the Prevention of Public Nuisance
  • the Prevention of Crime and Disorder; and
  • Public Safety. 


The respondent was not in attendance. The Principal Licensing Officer read out the representation.  There were no other representations from any of the other Responsible Authorities.


The Applicant spoke in support of the application and responded to questions from Members, the Legal Advisor. 


All parties were advised that a decision notice would be issued within five working days of the hearing. The Legal Advisor stated that the parties had a right of appeal against the decision notice to the Magistrates Court within 21 days of being notified of the decision.


The meeting was closed so that the Members could determine the application.


RESOLVED that the application to vary the licence was agreed for the reasons set out in the formal decision notice attached.