Agenda and minutes

The Chair has traditionally rotated between the County Council and City Council, with the previous year’s Deputy becoming Chair the following year. Last year, the Chair and Deputy were Devon County Council and Exeter City County Members respectively.

In accordance with the agreement that the Chairmanship and Deputy Chairmanship should alternate annually between the City and County Councils, it was:-

RESOLVED that:-

(1)     Councillor Edwards be appointed Chair for 2017/18; and

(2)     Councillor Leadbetter be appointed Deputy Chair for 2017/18.          

These were received from Councillors Ackland, Asvachin, Atkinson, Brennan, Leadbetter and Whitton, Suzanne Tracey and Canon Mike Williams.

RESOLVED that the minutes of the meeting held on 2 February 2017 be taken as read and signed by the Chair as a correct record.

No representations or questions had been received under the Open Forum arrangements.

(a)  Update on Funding process

(b)  TO APPOINT TO THE FUNDING SUB GROUP.

Note that the Quorum of the Funding Sub Group is three, the Sub Group comprising 3 from the City Council and 4 from the County Council. The Membership in 2016/17 was;

3 from Exeter City Council - Councillors Denham, Bull and Edwards

4 from Devon County Council - Councillors Leadbetter (Chair), Hannaford, Owen and Westlake

            The Chair and Deputy Chair of the Funding Sub Group are the Chair and Deputy Chair of the Board; and

(c)  To note the following dates of Sub Group meetings, commencing at 2.30pm:-

Wednesday 19 July 2017

Thursday 7 September 2017

Thursday 2 November 2017

Thursday 11 January 2018

Thursday 1 March 2018

Thursday 19 July 2018

RESOLVED that the:-

(1)     Chair, Deputy Chair, Councillors Bialyk, Denham, Aves, Hannaford and Prowse serve on the Funding Sub Group;

(2)     following dates of Sub Group meetings starting at 2.30pm be noted:-

·                     Thursday 7 September 2017

·                     Thursday 2 November 2017

·                     Thursday 11 January 2018

·                     Thursday 1 March 2018

·                     Thursday 19 July 2018

Original terms of reference from July 2012 attached for information.

Jo Yelland sought Members views on the way forward for the Exeter Board, a joint Exeter City and Devon County Council Board comprising the nine County Councillors for Exeter and five members of the City Council established in July 2012 to address issues of common interest.

RESOLVED that an Away Day be arranged for September to consider the way forward for the Board.

Jo Yelland updated the Board on the background to Integrated Care Exeter and overview of one of the main programmes - Wellbeing Exeter. This programme had been developed over a two year period and aimed to support the development of more resilient and connected individuals and communities with a focus on early intervention and prevention connecting individuals to non-medical and community support services.  

Martha Wilkinson of the Devon Community Foundation spoke in detail about Wellbeing Exeter and its three components of:-

·         neighbourhood asset based community building;

·         person-centred, non-medical support (social prescribing); and

·         Informed with population data backed up with grassroots knowledge

Central to Wellbeing Exeter, were GP’s introducing people to community connectors, to offer alternatives to traditional services. Through signposting and one-on-one work, Wellbeing Exeter was helping people improve their mental wellbeing, reduce loneliness, re-engage with their community and manage their own health. Since the inception of Wellbeing Exeter, there had been over 900 referrals with 70+ GP’s referring electronically with open referral criteria. It was notable that a significant proportion of referrals from GP’s were from the under 45’s. Sarah Yelland provided examples of case studies.

Simultaneously, community builderswere working within communities helping them to develop and providing a resource for community connectors and Diana Moore and Dawn Rivers referred to the role of the Exeter Community Forum in this work.

The New Devon CCG and Devon County Council funding had been extended until March 2018 with City Council funding for community building coming on line from September 2017 from New Homes Bonus/CIL monies. There was an in principle agreement to expand across all Exeter practises with funding for a further two years.

Responding to Members’ queries and enlarging on the work of the community connectors, Martha Wilkinson explained that the connectors were trained, possessed appropriate qualifications and necessary clearances, were trusted by the GP’s with whom they had regular contact and that there was a strict code of confidentiality. Councillor involvement would be in building relationships with the community builders as they became better known and their work extended across the City.

With funding secured for two years, the longer term future of Wellbeing Exeter would rest with the continuation of funding streams from the CCG, NHS England, Devon Social Services, the City Council and the GP practices who would contribute financially to be part of Wellbeing Exeter. With positive results and evidence of savings, greater support from social investors was hoped for, Martha Wilkinson referring to potential backing from philanthropic social investors/donors looking for longer term projects. Wider publicity of Wellbeing Exeter would commence once all the City’s GP’s were on board.   

The Chair warmly welcomed Wellbeing Exeter as an exciting new health project and thanked Jo Yelland, Martha Wilkinson and Sarah Yelland for their updates.

(a)  Community Safety Partnership – Executive Group

Minutes of the meetings held on 18 January and 26 April 2017.

(b)   Exeter Community Forum – Feedback from Diana Moore.

Community Safety Partnership

The Board noted the minutes of the meetings held on 18 January and 26 April 2017.

Exeter Community Forum

Diana Moore reported that the Exeter Community Forum AGM would be held on Thursday 20 July 2017 at 7.00pm in the Exeter Community Centre, St David’s Hill. It would also discuss its work plan to include:-

·         supporting community plans;

·         supporting community action including the community builders programme and community initiatives through the continuation of the Grass Roots Grants programme;

·         developing and promoting the Crowdfunding platform; and

·         supporting community collaboration including development and agreement of the City Council’s Community Asset and Facility Ownership Transfer Policy.

Board Meetings – at the Civic Centre starting at 5.30pm

Thursday 21 September 2017

Thursday 16 November 2017

Thursday 1 February 2018

Monday 26 March 2018

Thursday 12 July 2018

Thursday 20 September 2018

The following dates of future Board meetings were noted, all commencing at 5.30pm in the Civic Centre:-

Thursday 21 September 2017

Thursday 16 November 2017

Thursday 1 February 2018

Monday 26 March 2018

Thursday12 July 2018

Thursday 20 September 2018