Agenda and minutes

Venue: Rennes Room, Civic Centre, Paris Street, Exeter

Contact: Howard Bassett, Democratic Services Officer (Committees)  01392 265107 or email  howard.bassett@exeter.gov.uk

Items
No. Item

20.

Apologies

Minutes:

These were received from Councillors Denham, Leadbetter, Prowse and Sills and Phil Atwell, John Laramy, Diana Moore with Rory McNeile deputising, Suzanne Tracey and Mike Williams

 

21.

Minutes of the Meeting held on 13 July 2017 pdf icon PDF 91 KB

Minutes:

A Member referred to a previous Board resolution that an Away Day be arranged to consider the way forward for the Board (Min. No. 16 refers). This was discussed further in Min. No. 22 below.

 

RESOLVED that the minutes of the meeting held on 13 July 2017 be taken as read and signed by the Chair as a correct record.

 

 

22.

Discussion about Exeter Board

Minutes:

Members noted that the previous meeting in July had agreed to hold an Away Day to further consider the future of Exeter Board.

 

The Board had been established in July 2012 as one of a number of Locality Committees established to address issues of common interest, improve joint working and communication and contribute to financial efficiencies between Devon County Council and District Councils in Devon following on from the decisions made at local government re-organisation when separate County and City Council bids for unitary status had not succeeded.

 

It was acknowledged that the Board had lost some focus in this time and that it was now appropriate to review its role.

 

A Member referred to a number of current issues within the City including, for example, traffic congestion, which would benefit from Board consideration including input from partner organisations, many of whom were Board Associate Members. He also referred to the Open Forum mechanism, included as a standing item on the agenda, inviting the public to put questions relevant to the two authorities. Although valuable discussions and outcomes had occurred, as with the production of the Youth Strategy, there was agreement that a re-evaluation of the Board’s work would be valuable and could best be undertaken through an Away Day.

 

Jo Yelland referred to the September meeting of the Exeter Health and Wellbeing Board, when a review of its remit and work had also taken place. There had been consensus that the Health Board remained of value and the co-ordination of the implementation of the Exeter Youth Strategy had been agreed as one of the four areas of work for the Board as it sought to increase and develop its cross city co-ordinating role.

 

Discussion at an Away Day should focus on whether the Exeter Board itself remained an appropriate mechanism or whether other structures/procedures would be more suitable for broader policy debate and decision making.

 

RESOLVED that the decision at the July meeting of this Board to hold an Away Day be endorsed.

 

23.

Grants pdf icon PDF 79 KB

Proposal by the Chair to use the remaining £15,000 within the grants budget to support the implementation of the Youth Strategy.

 

 

Minutes:

The Chair reported that £19,321 remained within the Funding Sub Group grants budget and proposed that this be utilised to help fund the delivery of the Youth Strategy. As a consequence, the remaining Sub Group meetings in 2017/18 would be cancelled. This proposal was supported, a request made that all potential applicants be advised of this decision and of the availability of grant support through other mechanisms including the City Council ward grants, Devon County Councillor locality budgets and the Neighbourhood CIL monies administered by the Exeter Community Forum Grass Roots Grants Panel.

 

As part of the development of the Strategy, Jo Yelland reported that the Exeter Health and Wellbeing Board on 12 September, in reviewing its way forward, had agreed the co-ordination of the implementation of the Exeter Youth Strategy as one of its four areas of work. Jo Yelland asked the Exeter Board to endorse the Health Board as the appropriate governance body for the Youth Strategy. The Programme Manager Communities was working with County Council officers and other partners in further developing the Strategy in terms of service delivery etc. and Members noted that it would not have a grant making function.

 

A Member, referring to her involvement at the County Council within the field of mental health, stated that there was growing recognition that this area should cover young people and not just adults and the elderly. Another Member remarked that the development of the Strategy should be gender neutral.

 

RESOLVED that:-

 

(1)        the remaining £19,321 within the grants budget be used to implement the Youth Strategy;

 

(2)        no further Funding Sub Group meetings be held in 2017/18; and

           

(3)        the Exeter Health and Wellbeing Board be endorsed as the governance body for the Exeter Youth Strategy.

 

24.

Funding Sub Group - Minutes of meetings held on 19 July and 7 September 2017 pdf icon PDF 120 KB

Additional documents:

Minutes:

RESOLVED that the minutes of the Funding Sub Group meetings held on 19 July and 7 September 2017 be noted.

 

25.

Feedback from member representation on Multi Agency Groups pdf icon PDF 88 KB

(a)  Exeter Health and Wellbeing Board

 

Minutes of the meetings held on 11 July 2017.

 

(b)  Community Safety Partnership – Executive Group

 

Minutes of the meetings held on 26 July 2017.

 

(c)   Exeter Community Forum – Feedback from Diana Moore.

 

Additional documents:

Minutes:

Exeter Health and Wellbeing Board

 

The Board noted the minutes of the meeting held on 11 July 2017.

 

Exeter Community Safety Partnership

 

The Board noted the minutes of the meeting held on 26 July 2017.

 

Exeter Community Forum

 

Rory McNeile reported that the Community Forum Grass Roots Grants Panel had recommended to the City Council’s Executive the distribution of £167,000 worth of grants to five organisations, other bidders having been rejected as having not met the panel criteria. The next grants panel would meet in January 2018 when the focus would be on supporting community led projects.

 

The Exeter Community Strategy and the terms of reference of the Community Forum could be viewed on the Forum’s website.

 

 

26.

Dates of Meetings

Board Meetings – at the Civic Centre starting at 5.30pm

 

Thursday 16 November 2017

Thursday 1 February 2018

Monday 26 March 2018

Thursday 12 July 2018

Thursday 20 September 2018

 

Minutes:

The following dates of future Board meetings were noted, all commencing at 5.30pm in the Civic Centre:-

 

Thursday 16 November 2017

Thursday 1 February 2018

Monday 26 March 2018

Thursday12 July 2018

Thursday 20 September 2018

 

The Chair reported that, at the November meeting, Councillor John Hart, Leader of Devon County Council, would address the Board as part of his annual reports to the Devon Districts on the future plans and budgetary proposals of the County Council.