Agenda and minutes

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.

No declarations of discloseable pecuniary interest were made.

To receive a presentation on the Bus Station Scheme and progress to date from the Project Design Team.

To seek Members’ approval to progress to Control Point 4 – with the Presentation of Stage E Report, in relation to the Bus Station Project.

Formal approval will also be sought to proceed to the next stage and the tender process.

Members of the Design Team were in attendance to present the detail of RIBA Stage E design (the preparation of the technical design and specifications), in order to seek formal approval to progress the tendering process on the scheme..

Mark Thomas from AFLS + P Architects presenting the detail of the work achieved to reach RIBA Stage E design and the request to seek formal approval to progress through Control Point 4 of the redevelopment of the Bus Station Scheme. He outlined the work carried out since the last meeting of the Programme Board in July. This included the following:-

·         submission of the reserved matters planning application for the Exeter Bus and Coach Station re-development area;

·         submission of the discharge of planning conditions as applicable;

·         development of the internal layout based on stakeholder feedback;

·         development of the bus envelope and internal architectural design;

·         development of above and below ground structure developed and coordination; and

·         development  of the mechanical and electrical services design;

and in particular lighting design concepts;

The presentation which included an electronic 3D model provided a bird’s eye view of the build, including the bus apron layout, main concourse, physical build and foundations / structural frame of the Bus Station. It also included the accommodation for the potential operator, public areas including some additional public seating area to better accommodate waiting passengers, and the public toilet provision.  A number of slides depicted models of the Bus Station, set within the overall site on Paris Street, as well as views from Street C, Bampfylde Street and relationship with the surrounding environ, and Block D of the Crown Estates retail unit.  Some adjacent work in relation to the interface issues between the Block D unit of Crown Estates and St Sidwell’s Point was also covered. The facility build continued to be designed to passivehaus standards.

Mark Thomas referred to ongoing discussions with the current operator Stagecoach and the Design Team’s effort to ensure that their requirements were considered as representative of a potential operator of the facility.. Although it was still the same fundamental space, there had been some changes to the operator’s office including improvements to the ventilation and roof lighting to provide more natural illumination.

He also provided a summary of a combined engineering model, which included detail of the interfaces, substructure, utilities, services and drainage incorporating:-

·         passivehaus standard

·         natural and mechanical ventilation

·         comfort cooling

·         low temperature hot water (LTHW) heating cold water, and domestic hot water

·         above ground drainage

·         new substation, access within the plant room and high level access to build

·         lighting

·         IT/Data

·         Security and access control

·         CCTV  and Wi-Fi

Mark Thomas confirmed that a non-structural timber solution would be used, as part of an air-tightness strategy and to better improve the overall quality aspirations.  He also included detail of the foundations and structural frame and piled retaining wall along Block D boundary.

In terms of project delivery, the status remained as green, and was on budget. The Project Risk Register had been maintained  ...  view the full minutes text for item 23.

The date of the next Leisure Complex and Bus Station Programme Board Meeting will be determined to coincide with the next programme gateway.

The  date of the next Leisure Complex and Bus Station Complex Board meeting would be identified to coincide with the programme gateway.