The Assistant Director Finance
presented the report which updated Members of the overall financial
performance of the Council’s capital programme for the
2014/15 financial year. The capital
expenditure amounted to £16,502,192, a reduction of
£2,772,658 on the planned figure of £19,274,850. The
actual expenditure during 2014/15 represented 85.62% of the revised
capital programme, and £2.283 million would need to be
carried forward to be spent in future years. The report sought
approval of the 2015/16 revised capital programme, including a
number of further funding requests, and commitments carried forward
to be spent in future years, as detailed in an appendix circulated
with the report. Further background to a request to replace the
existing roof of the Livestock Centre was circulated.
The Assistant Director Finance
responded to a number of questions from Members –
- replacement of the roof sheets with
solar PV tiles was not financially viable or practical, with the
product being double the cost, and with 20% less efficiency in
terms of generating capacity than standard Solar PV
panels. They were also difficult to use
for retrofit and significantly more susceptible to failure.
However, technology for this product range was constantly
improving, allowing renewable solutions in otherwise sensitive
areas.
- space age technology working with
Bartec Auto ID, was being used to help
pin-point trees in Exeter as part of a ground-breaking pilot
scheme. Currently tree officers had to
use traditional mapping to pinpoint a tree and the information was
fed into an iPad and then transferred
to a database once back in the office. The City Council had secured
funding from the UK Space Agency to help develop a tree management
system that would allow officers to report the exact location and
details of fallen or damaged trees in the city.
- the Museum shop would provide
additional income generation opportunities and the project was
still in its early stages after having been approved in April
2015. Work was currently being undertaken in conjunction with Benbow on preliminary designs in order to come up
with a package to enable quotes to be obtained. It was hoped that
the shop would open in late November.
- it was now possible to obtain a
greater level of information including the length of stay from the
new pay and display car parking machines, including the pay on foot
machines, although it was acknowledged that they were not able to
accept debit card payments.
- every effort had been made to
ensure that the snagging works at Exeter Arena were pursued quickly
to avoid the peak season for clubs and users. Officers had been working with Legacy Leisure and
the contractor to avoid any cancellations.
- as part of the energy saving
projects, every effort had been made to coordinate the installation
of LED lighting in the Civic Centre with a number of office moves.
The first stage of the car park canopy installation was about to
commence and the canopy would follow shortly. A further report on
the progress being made, would be
presented in September.
- Wessex Home Loans
included a committed figure that was actually far higher than the
value of loans eventually paid out. Wessex repayment loans were
lent at a rate of 4%, and were available to individuals with a
good credit rating and income, but who would not normally be
offered a loan elsewhere. A ‘loan
pot’ associated with each member local authority includes a
risk of default payments, but every effort was taken to minimise
that risk. The funds were in effect recycled and there were
currently no bad debts associated with this scheme.
- work required on Turf Locks would
be carried out in the winter months. Officers were trying to
resolve how to position an 80 tonne crane to be able to carry out
the required work and were considering a number of options,
including making good an adjacent
track. It was anticipated that the work
would be completed by April.
- funding for the provision of large
TV screens in the city centre for the promotion of activities and
events also included maintenance as part of an ongoing service
contract which will be negotiated with the company providing the
screen.
- the necessary internal access doors
within Phase 1 to ensure staff accommodation remained secure, would
be installed in the next few weeks.
Scrutiny Committee –
Resources noted the report and recommended Executive and Council
approve the following:-
(1)
overall financial position for the 2014/15 annual
capital programme; and
(2)
amendments and further funding requests
to the Council’s annual capital programme for
2015/16.