Agenda and decisions

Executive
Tuesday 11th June 2019 5.30 pm

Venue: Rennes Room, Civic Centre, Paris Street, Exeter

Contact: John Street, Corporate Manager Democratic & Civic Support  Telephone 01392 265106 or email  john.street@exeter.gov.uk

Items
No. Item

2.

Minutes pdf icon PDF 122 KB

To approve and sign the minutes of the meeting held on 9 April 2019.

3.

Declarations of Interest

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.

 

 

5.

Towards Carbon Neutral Exeter pdf icon PDF 80 KB

To consider the report of the Programme Director for Exeter City Futures and the Deputy Leader & Portfolio Holder for Climate and Culture.

 

Additional documents:

Decision:

Agreed

RECOMMENDED that:-

 

(1)  Executive recommends, that Council declare a ‘Climate Emergency’;

 

(2)  Executive are minded to recommend the following to the Council on 23 July, subject to detailed consideration by a special meeting of Place Scrutiny, scheduled for 18 June 2019, with the results of that consideration being reported back to Executive on 9 July 2019;

 

(3)  The carbon neutral target for Exeter is framed in a way that links to wider regional targets. This shows Exeter’s intention to decrease its emissions without increasing emissions in the wider region;

 

(4)   Exeter City Council commit to their operations becoming carbon neutral ahead of the 2030 date and mobilise resource to develop internal plans to deliver the target.

 

(5)   Exeter City Council request a “Carbon Neutral Delivery Team” is convened by ECF CIC to establish a city plan for delivery that builds on the Energy Independence Roadmap produced by ECF CIC and uses the 12 Goals as the basis of the approach (see Appendix 1 to this report for a list of the Goals). The Zero Carbon delivery team will:

 

o   Draw together existing evidence and data to establish baseline state of the City presented under each of the 12 Goals.

o   Conduct a full audit of the City to highlight gaps between current plans and what is required to achieve zero carbon

o   Define a clear city plan showing outcomes that will need to be met to deliver zero-carbon, how existing activities support and where there are gaps.

o   Identify immediate opportunities and crucial first steps

 

 

(6)  Exeter City Council commit resource to be part of the Zero Carbon Delivery Team and, due to the urgency required, co-locate those resources with ECF CIC to ensure that the City Council is leading by example and sharing learning with other ECF CIC Member organisations and the wider ECF CIC Partner Network. (A list of current members of the ECF CIC Partner Network is provided in Appendix 2 to this report);

 

(7)  Exeter City Futures CIC be requested to convene “Carbon Neutral Mandate Group” through a series of summits to validate, challenge and endorse the Roadmap produced by the Zero Carbon working group.

 

(8)  That Exeter City Council support the work of the Devon Climate Emergency Response Group (CERG) and note the outcomes and recommendations including a "Peoples Assembly." The attached paper should be considered by the Place Scrutiny Meeting at their meeting to be held on 18th June 2019.

Reason for Decision:

As set out in the report.

 

 

 

 

6.

Empty Homes Strategy 2019 - 2022 pdf icon PDF 95 KB

To consider the report of the Environmental Health and Licensing Manager.

 

People Scrutiny Committee considered the report at its meeting on 6 June 2019 and its comments will be reported.

 

Additional documents:

Decision:

Agreed

RECOMMENDED that the Executive support and the Council adopt the 2019-2022 Empty Homes Strategy.

 

Reason for Decision:

As set out in the report.

 

 

 

 

7.

Adoption of Hoarding in Council Properties Policy pdf icon PDF 74 KB

To consider the report of the Service Lead – Housing Tenancy Services. 

 

People Scrutiny Committee considered the report at its meeting on 6 June 2019 and its comments will be reported.

 

Additional documents:

Decision:

Agreed

RECOMMENDED that the Executive support and Council approve the adoption of the Hoarding in Council Properties Policy, including the revised wording to section 9 of the policy.

 

Reason for Decision:

As set out in the report.

 

 

 

 

8.

Proposal to adopt an updated Animal Licensing Policy pdf icon PDF 184 KB

To consider the report of the Environmental Health and Licensing Manager.

 

Licensing Committee considered the report at its meeting on 28 May 2019 and its comments will be reported.

 

Additional documents:

Decision:

Agreed

RECOMMENDED that the Executive support and Council be requested to adopt the Policy

 

Reason for Decision:

As set out in the report.

 

 

 

 

9.

Review of the Constitution pdf icon PDF 61 KB

To consider the report of the Corporate Manager Democratic & Civic Support and the City Solicitor & Head of HR.

 

Additional documents:

Decision:

Agreed

RECOMMENDED that a small cross party Working Group be established to review the Council’s Constitution, in accordance with the submitted Terms of Reference.

 

 

Reason for Decision:

As set out in the report.

 

 

 

 

10.

Honorary Alderman pdf icon PDF 89 KB

To consider the report of the Corporate Manager Democratic & Civic Support.

 

Decision:

Agreed

RECOMMENDED that in accordance with Section 249 of the Local Government Act 1972, the Right Worshipful the Lord Mayor be requested to convene an Extraordinary meeting of the Council, on the rising of the Ordinary meeting of the Council on 23 July 2019, to consider granting the position of Honorary Alderman of the City to Mr Percy Prowse.

 

Reason for Decision:

As set out in the report.

 

 

 

 

11.

Outside Bodies List pdf icon PDF 159 KB

To consider the report of the Corporate Manager Democratic & Civic Support.

Additional documents:

Decision:

Agreed

RESOLVED

 

(1)  that the appointments contained within the appendix presented to the meeting, be made with immediate effect, due to the fact that some of the bodies are meeting before the scheduled meeting of the Council on 23rd July

 

 

(2)  the Corporate Manager Democratic and Civic Support be granted delegated powers, in consultation with the Group Leaders, to appoint, when necessary, representatives to outside bodies during the course of the Municipal Year.

 

Reason for Decision:

As set out in the report.

 

 

 

 

12.

Leisure Complex and Bus Station Programme Board Minutes pdf icon PDF 546 KB

To receive the minutes of the meeting held on 25 April 2019.

Decision:

Agreed

RESOLVED that the minutes of the Leisure Complex and Bus Station Programme Board meeting held on 25 April 2019 be received and, where appropriate, adopted.

 

Reason for Decision:

As set out in the report.

 

 

 

 

4.

Local Government (Access to Information) Act 1985 - Exclusion of Press and Public

It is considered that the Committee would be unlikely to exclude the press and public during consideration of any of the items on the agenda, but if it should wish to do so, the following resolution should be passed:-

 

RECOMMENDED that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the consideration of the particular item(s) on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in the relevant paragraphs of Part 1, Schedule 12A of the Act

 

Decision:

Agreed

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1, Schedule 12A of the Act.

 

Reason for Decision:

As set out in the report.

 

 

 

 

Urgent Item for Noting - 30 and 31 High Street

Decision:

Agreed

It was noted that a decision had been taken by the Chief Executive in conjunction with the Leader of the Council and Chair of Corporate Services Scrutiny Committee, to restructure the existing leases at 30 and 31 High Street, Exeter

 

Reason for Decision:

As set out in the meeting.