Agenda

Executive - Tuesday 7th February 2023 5.30 pm

Venue: Rennes Room, Civic Centre, Paris Street, Exeter. View directions

Contact: Mark Devin, Democratic Services Officer  Telephone 01392 265477 or email  mark.devin@exeter.gov.uk

Media

Items
No. Item

1.

Apologies

To receive apologies for absence from Committee members.

2.

Minutes pdf icon PDF 505 KB

To approve and sign the minutes of the meeting held on 10 January 2023.

 

3.

Declarations of Interest

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.

 

4.

Local Government (Access to Information) Act 1985 - Exclusion of Press and Public

RECOMMENDED that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of Item 18A - Appendix A, and items 19 and 20 on the grounds that they involve the likely disclosure of exempt information as defined in paragraph's 2, 3 and 4 of Part 1, Schedule 12A of the Act.

 

5.

Questions from the Public Under Standing order No. 19

To receive questions relating to items on the Agenda from members of the public and responses thereto.

 

Details of questions should be notified to the Corporate Manager Democratic and Civic Support by 10.00am at least three working days prior to the meeting. Further information about speaking at a committee can be found here: Speaking at a Committee

 

6.

Urgent Matter - Response to the Draft East Devon Local Plan Update Consultation pdf icon PDF 166 KB

To note the Urgent matter of the response from Exeter City Council to the Draft East Devon Local Plan Consultation, run by East Devon District Council until 15th January 2023. 

 

Due to the timings of the consultation and Exeter City Council’s meeting dates it was not possible for the Executive to consider a draft response in advance of its submission. The response to the consultation has been treated as an urgent matter. In accordance with the Council’s Constitution, it has been discussed with the Leader, the Portfolio Holder for City Development and the Chair of the Strategic Scrutiny Committee, and the Executive is now invited to note the response which has been submitted and dealt with under emergency provisions.

 

The key issue identified relates to the potential implications for Exeter from development proposed in East Devon in close proximity to the city boundary.  Exeter’s own spatial strategy is to steer the majority of development to brownfield sites in order to protect the city’s landscape setting and retain Exeter’s environmental quality. This strategy will also help to achieve the City Council’s net zero 2030 target, enable nature recovery, continue Exeter’s economic success and support a healthy and inclusive city. We need to ensure that proposals in East Devon, on the edge of the city, are planned for strategically, recognising cross-boundary impacts, to ensure development delivers our overarching development strategy and appropriately contributes to city infrastructure delivery.

 

A copy of the response letter is appended to the agenda for noting the urgent matter.

 

7.

General Fund / HRA Estimates and Capital Programme 2023/24 pdf icon PDF 517 KB

To consider the report of the Director Finance.

 

Additional documents:

8.

Capital Strategy 2023-24 pdf icon PDF 341 KB

To consider the report of the Director Finance.

 

Additional documents:

9.

The Prudential Code for Capital Finance in Local Authorities (Incorporating the Annual Statement of Minimum Revenue Provision) pdf icon PDF 361 KB

To consider the report of the Director Finance.

 

Additional documents:

10.

Treasury Management Strategy Report 2023/24 pdf icon PDF 543 KB

To consider the report of the Director Finance.

 

Additional documents:

11.

Exeter Council Tax Premiums 2024/25 pdf icon PDF 491 KB

To consider the report of the Director Finance.

 

Additional documents:

12.

One Exeter - Annual Review pdf icon PDF 697 KB

To consider the report of the Deputy Chief Executive.

 

Additional documents:

13.

Annual Pay Policy Statement 2023/24 pdf icon PDF 343 KB

To consider the report of the Director Corporate Services.

 

Additional documents:

14.

Gender Pay Gap Report pdf icon PDF 344 KB

To consider the report of the Director Corporate Services.

 

Additional documents:

15.

Exeter Homelessness & Rough Sleeping Prevention Strategy 2023 - 2027 pdf icon PDF 597 KB

To consider the report of the Director of City Development.

 

Additional documents:

16.

National Portfolio Organisation funding 2023 to 2026 pdf icon PDF 358 KB

To consider the report of the Director of Culture, Leisure and Tourism.

 

Additional documents:

17.

Parking Tariffs 2023 pdf icon PDF 560 KB

To consider the report of the Director for Net Zero Exeter & City Management.

 

Additional documents:

18.

One Exeter – Cost Reduction Proposals pdf icon PDF 595 KB

To consider the report of the Deputy Chief Executive.

 

Additional documents:

Part II: Appendix A suggested for discussion with the press and public excluded

A representation has been received in respect of item 18A in accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, in that the items of business should be determined in the public section of the meeting for the following reason:-

 

Item 18A - One Exeter - Cost Reduction Proposals:

https://committees.exeter.gov.uk/mgIssueHistoryHome.aspx?IId=52600&PlanId=262&RPID=14033980:

“This item should be heard in public as 28 clear days' notice of the intention to hold the meeting in private, as required by Section 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, was not provided."

 

 

The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 relate to decisions being made by the Executive. This report will be making a recommendation to full Council for approval at its meeting on 21 February 2023 and as such, the 28 days’ notice for an item being considered in part 2 does not apply.

 

Paragraph 10 of Part 2 Schedule 12A of the Local Government Act 1972, states that information which falls into paragraphs 1-7 of Part 1 Schedule 12A of the Local Government Act 1972 is exempt information if, and so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

The proposed reason for the exemption is that it is in the public interest to maintain the confidentiality of individuals as described in paragraph 2 of Part 1 of Schedule 12A to the Local Government Act 1972. Therefore the recommendation that Appendix A of item 18, being taken under Part 2, will be maintained.

 

In accordance with Regulation 5, Paragraph 5, Part 2 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 concerning the  procedures prior to private meetings, the details of the representations received have been included on the agenda with the statement of response to the representations. The agenda has been published with five clear working days ahead of the meeting, in line with legislation.

 

 

18a

Appendix A - One Exeter - Cost Reduction Proposals

Part II: Items suggested for discussion with the press and public excluded

No representations have been received in respect of the following items in accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012.   

 

19.

City Centre Parking

To consider the report of the Director Net Zero Exeter & City Management.

 

20.

Vaughan Road Development Site

To consider the report of the Director of City Development.