Agenda and decisions

Executive - Tuesday 9th July 2024 5.30 pm

Venue: Rennes Room, Civic Centre, Paris Street, Exeter

Contact: Mark Devin, Democratic Services Manager  Telephone 01392 265477 or email  committee.services@exeter.gov.uk

Items
No. Item

2.

Minutes pdf icon PDF 318 KB

To approve and sign the minutes of the meeting held on 4 June 2024.

3.

Declarations of Interest

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.

 

5.

Questions from the Public Under Standing order No. 19

To receive questions relating to items on the Agenda from members of the public and responses thereto.

 

Details of questions should be notified to the Democratic Services Manager by 10.00am at least three working days prior to the meeting. Further information about speaking at a committee can be found here: Speaking at a Committee

 

Chairs Announcements

6.

Review of the Corporate Risk Register pdf icon PDF 179 KB

To consider the report of the Director Finance.

Additional documents:

Decision:

Agreed:

 

RESOLVED that Executive note the Corporate Risk Register and propose any

necessary actions to help mitigate the risks for which it is responsible.

 

Reason for Decision: As set out in the report.

 

 

 

7.

Overview of General Fund Revenue Budget 2023/24 - Quarter 4 pdf icon PDF 300 KB

To consider the report of the Director Finance.

Additional documents:

Decision:

Agreed:

 

RECOMMENDED that Council notes and approves (where applicable):-

 

(1)  approves the net transfer of £173,188 to Earmarked Reserves as detailed in paragraph 8.11 of the report;

(2)  approves the £6,235,860 supplementary budgets and budget transfers as detailed in paragraph 8.13 of the report;

(3)  note the Earmarked Reserves as of 31 March 2024;

(4)  note the Council Tax account and collection rate;

(5)  note the outstanding sundry debt, aged debt analysis and debt write-off figures;

(6)  note the creditors payments performance;

(7)  approve the £5,882,563 General Fund working balance at 31 March 2024, having considered the account the overall financial position of the Council; and

(8)  note the update to the One Exeter programme update.

 

Reason for Decision: As set out in the report.

 

 

 

8.

General Fund Capital Monitoring 2023/24 and Revised Capital Programme for 2024/25 and Future Years pdf icon PDF 240 KB

To consider the report of the Director Finance.

Additional documents:

Decision:

Agreed:

 

RECOMMENDED that Council approves:-

 

(1) the overall financial position for the 2023/24 Annual Capital Programme; and

(2) the amendments and further funding requests to the Council’s Annual Capital Programme for 2024/25.

(3) £85,000 for the City Wall following tender returns, £185,000 to complete the RAMM re-roofing works and £88,120 as a contribution to a scheme to repair the roof at St Nicholas Priory.  The additions would be funded by borrowing.

 

Reason for Decision: As set out in the report and as amended at the meeting.

 

 

 

9.

2023/24 HRA Budget Monitoring Report - Outturn pdf icon PDF 258 KB

To consider the report of the Director Finance.

Additional documents:

Decision:

Agreed:

 

RECOMMENDED that Council notes and approves:-

 

1)    the supplementary budget of £50,000 as detailed in paragraph 8.5 of the report;

2)    the HRA financial position for 2023/24 financial year;

3)    the revision of the HRA Capital Programme to reflect the reported variations detailed in Appendix 3 of the report;

4)    the request to transfer £466,000 from the social housing acquisitions Section 106 budget to the social housing acquisitions open market budget as detailed in paragraph 8.13 of the report;

5)    to request £74,000 of additional funding to finalise the Hamlin Gardens project; and

6)    to request that the new HRA development at Hamlin Gardens (Brooke House) be designated as a scheme for applicants over the age of 60, as detailed in paragraph 8.14 of the report.

 

Reason for Decision: As set out in the report.

 

 

 

10.

Treasury Management 2023/24 pdf icon PDF 261 KB

To consider the report of the Director Finance.

Decision:

Agreed:

 

RECOMMENDED that Council note the content of the report.

 

Reason for Decision: As set out in the report.

 

 

 

 

11.

Parking Tariffs 2024 pdf icon PDF 324 KB

To consider the report of Director Net Zero Exeter & City Management.

Additional documents:

Decision:

Agreed:

 

RESOLVED that the item be deferred.

 

Reason for Decision: As agreed at the meeting.

 

 

12.

InExeter Business Improvement District Business Plan 2025 - 2030 pdf icon PDF 158 KB

To consider the report of the Director Net Zero Exeter & City Management.

Additional documents:

Decision:

Agreed:

 

RECOMMENDED that Council:-

 

(1)  votes in favour of continuing the InExeter Improvement District (BID) in the forthcoming ballot in November 2024;

(2)  approves a budget of £7,000 to undertake the ballot to be funded from General Fund reserves;

(3)  agree for the Portfolio Holder for Corporate Services and City Centre to continue sitting on the InExeter Board, with support from the Service Lead for Net Zero & Business, to oversee the interests of the City Council and wider city centre through activity undertaken by InExeter;

(4)  supports an amendment of the BID boundary to exclude West Street, Bartholomew Street West, and New North Road;

(5)  charge InExeter in collecting the BID levy, calculated at £12,000 + VAT per annum per year; and

(6)  agree for the Service Lead for Net Zero & Business to draw up contingency plans, to be implemented in the result of a no vote in November 2024.

 

Reason for Decision: As set out in the report.

 

 

 

13.

Liveable Water Lane: Development Framework and Design Code Supplementary Planning Document pdf icon PDF 157 KB

To consider the report the Director City Development.

Additional documents:

Decision:

Agreed:

 

RECOMMENDED that Council approves the adoption of the Water Lane SPD, included as Appendix A of the report.

 

RESOLVED that the Executive:-

 

(1) note the Consultation Statement which documents responses to the consultation on the Liveable Water Lane: development Framework and Design Code Supplementary Planning Document (the “Water Lane SPD"), the Water Lane SPD Strategic Environmental Appraisal Screening Statement, the Water Lane Primary School Options Appraisal, the Haven Road Position Statement, the Liveable Water Lane SPD Transport and Mobility Technical Note, and the Water Lane Views Analysis;

 

(2) grant delegated authority to the Director of City Development, in consultation with the Council Leader and Portfolio Holder for City Development, to agree minor changes to the Water Lane SPD before it is taken to Council with a recommendation to adopt.

 

Reason for Decision: As set out in the report.

 

 

 

14.

Productivity Plan pdf icon PDF 173 KB

To consider the report of the Director (JY).

Additional documents:

Decision:

Agreed:

 

RESOLVED that the Executive approve the Productivity Plan and grant delegated authority to the Chief Executive, in consultation with the Leader of the Council to make any necessary drafting amendments before publication.

 

Reason for Decision: As set out in the report.

 

 

 

15.

King George V Playing Fields pdf icon PDF 188 KB

To consider the report of the Director Finance.

Additional documents:

Decision:

Agreed:

 

RESOLVED that Executive approve for the Council to enter into agreement for lease dictating terms for the eventual grant a lease of the King George V Playing Fields to the Exeter City Community Trust (ECCT) in accordance with the broad proposals set out in this report but with negotiation and agreement of detailed terms to be delegated to the City Surveyor in consultation with the Leader of the Council.

 

Reason for Decision: As set out in the report.

 

 

 

4.

Local Government (Access to Information) Act 1985 - Exclusion of Press and Public

RECOMMENDED that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of items 17 to 19 on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 and 4 of Part I, Schedule 12A of the Act.

 

Decision:

Agreed:

 

RESOLVED that under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1, Schedule 12A of the Act.

 

Reason for Decision: As set out in the report.

 

 

 

16.

Land at Pendragon Road

To consider the report of the Director Finance.

Decision:

Agreed:

 

RESOLVED that having considered the proposal and other views, the Executive was minded to not sell the two areas of amenity land.

 

Reason for Decision: As agreed and set out at the meeting.

 

 

 

17.

Relocation of the Green Space Team and Disposal of the Existing Green Space Depot at Belle Isle

To consider the report of the Director Finance.

Decision:

Agreed:

 

RECOMMENDED that Council approve:-

 

(1) the allocation of a £2.5million capital budget to cover the costs of acquiring and developing an alternative Green Space depot site and the preparation of the Belle Isle site for disposal;

(2) the unrestricted disposal of land at Belle Isle, as shown on the site boundary plan in Appendix 1 of the report;

(3) that delegated authority be granted to the City Surveyor, in consultation with the Leader and the Director Finance to:

 

·         approve the final terms associated with the acquisition of an alternative depot site;

·         approve the final terms associated with the disposal; and

·         in accordance with the Local Government Act 1972 Section 122 to appropriate the existing Belle Isle site (shown on the plan at Appendix 1), for planning purposes to facilitate the carrying out of development, re-development or improvement on or in relation to that land.

 

Reason for Decision: As set out in the report and as amended at the meeting.

 

 

 

18.

Disposal of land at Grace Road Fields for the facilitation of the Low Carbon Exeter District Heat Network

To consider the report of the Director Finance.

Decision:

Agreed:

 

RESOLVED that Executive approve:-

 

(1) the off-market disposal of part of Grace Road Fields, to Exeter Energy Network (“EEN”), or one of its associated vehicles, for the delivery of a Low-to-Zero Carbon heat network having consideration to the best consideration report prepared by independent Chartered Surveyors;

 

(2) that delegated authority be given to the City Surveyor, in consultation with the Council Leader and the Director Finance (S151 Officer) to approve:

 

a)    the final boundary and terms associated with the disposal of the site; and

b)    to appropriate the wider Grace Road Field site, which belongs to the Council for planning purposes to facilitate the carrying out of development, re-development, or improvement on or in relation to that land.

 

(3) that subject to approval of (1) above, that notices be published in relation to the disposal of open space at Grace Road Fields with the results presented to the Executive prior to any exchange on the disposal of the site.

 

Reason for Decision: As set out in the report.